Meadow Hill Inc
Board of Directors Meeting
March 16, 2010
3pm Meadow Hill Club House
Those Present: L.Weeks(VP), L.May(Trs.), I.Adamson(Sec.), J.Trustey(Dir.), J.Harris(Dir.), J.Goselin( Pres.) absent.
The regular monthly meeting of the BOD was called together by V-Pres. L.Weeks
The minutes of the previous meeting were read, corrected, and approved.
Owner’s Forum
U/O #112 E.Strong asked the board to consider heating the pool in the fall.
U/O #97 J.Vollinger has concerns regarding invasive weeds down by the river and the cutting down of Red Maple seedlings. A reminder will be placed in the LARK that residents are not allowed to cut down seedlings.
U/O #182 L.Fillion spoke on behalf of the “Welcome Committee” and displayed the complimentary tickets to a M.H. function that will be presented to new residents.
U/O #48 J.Grant presented a letter to the board listing complaints that she has with her neighbor. She also requests that a crack in the foundation of her unit be repaired.
Committee Reports
M.Demay reported a successful rental of the Club House.
Amenities Committee-A motion was made and seconded to allocate up to $1200 to purchase a recumbent bicycle, a treadmill and a radio. The motion was adopted unanimously.
Grounds-Any complaints regarding garden space around individual units should be brought before the board.
Maintenance
Work orders were reviewed.
A notice will appear in the LARK to remind owners of the rules regarding recycling.
Financials
Treasurer’s report L.May- our budget remains “flat”. We have #355,000 in reserves. Two of our CD’s were renewed.
Manager’s Report
Correspondence was reviewed.
A decision was made by the board to seek a second opinion from an arborist as to how to treat the Catalpa Tree near unit # 27.
There have been 88 responses to the Age 55 Declaration Amendment.
Old Business
Clarification of rule #11.1 on the use of the Club House was tabled.
A motion was made and seconded to approve the contract with Westside Landscaping. The motion was unanimously adopted.
New Business
A motion was made and seconded to accept the Lawn Care proposal by Turf Masters at a cost of #5,130.40. The motion was unanimously adopted. The proposal for Tree and Shrub Care by Turf Master was tabled.
A decision was made by the board not to renew our contract with All Seasons Pest Control.
The board received a draft of the auditors report. A meeting will be set up with M.Alliod to discuss the report.
A representative from Paramount Termite and Pest Control appeared before the board to discuss their monitoring/ abatement program.
The BOD went into Executive Session
The BOD came out of Executive Session
Meeting adjourned at 5:50 pm
Respectfully submitted,
I.Adamson,sec.
Subject to revision within 30 days