Meadow Hill
Board of Directors Meeting
December 15, 2015
Executive session
The regular monthly meeting was called to order in executive session at 12:47 PM downstairs at the Clubhouse by President Luther Weeks. A quorum was present with the following in attendance: Directors: L. Weeks, J. Goselin, R. Schneider, D. Faxon, APM: E. Schaefer. Not attending: J. Trustey. Ended 1:30 PM.
Regular session
The same board members and APM’ Eric Schaefer reconvened at 1:32 PM, outside of executive session on the second floor. President Weeks initiated the meeting. He announced:
Minutes
November, 2015 regular meeting minutes had been previously approved unanimously by the Board.
Maintenance report.
No items were discussed this time, but a request was made to have the work order listing always list open orders first.
Committee reports:
Brevet chair, D. Faxon, detailed the Grounds Committee inspection tour results. This included observations on the fall cleanup, lawn seeding test results, irrigation, shrub management, and grounds contractor issues. No formal proposals or votes were taken.
Owner’s Forum Entered 1:45 PM, exited 2:38 PM.
Treasurer’s Report D. Faxon presented the latest financial statements, and addressed reserve funding, and asked Eric S to review reconciliation between related statement items.
Manager’s report: Calendar and Correspondence
The Great Meadows Access Agreement renewal request on calendar was unable to be discussed, due to its unavailability at the time of the meeting. [See update at the end of these minutes.]
Old Business
Grounds Committee recommendation for seeding east of Unit 254 and ground cover (yews) past the wall, at # 254. Moved by D. Faxon. Passed unanimously.
New Business
Unit 274 request to convert conventional fireplace to unvented gas log fireplace. Proposed by J. Goselin. Contractor and insurance information has already been provided. An outside gas pipe (to be painted to match the siding) will be needed, similar to that already present at unit 175. Approved unanimously subject to obtaining the usual hold harmless agreement and permits.
Clubhouse water heater replacements. Dave F moved to accept the House Bros. Plumbing proposal. Passed unanimously.
Owner forum items
– 153 request to rescind previous approval of a shrub removal between 147 and 153. No action taken.
Water Heater, washer hoses, smoke detector non compliance hearings. President Weeks asked to have notices scheduled in time for the January, 2016 meeting.
Unit 27 heat cable request. Moved by Dave F, unanimously approved.
Adjournment. Luther W proposed.. Approved unanimously, at 3:07 PM.
By Ronald Schneider, Secretary 1/1//2016
Note: email vote. The Great Meadows Conservation Access agreement request was unavailable at the time of the 12/15 Board meeting, but was subsequently voted on, and passed unanimously 12/21/2015.