Meadow Hill
Board of Directors Meeting
September, 2012
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3:04 p.m. in the Clubhouse on Tuesday, September 18, 2012 by the president, John Goselin.
A quorum was present with the following directors in attendance: J. Goselin, L. Weeks, L. Fillion, D. Faxon, M. Finnegan, J. Trustey
E. Schaefer, APM. M. Belcher, APM.
The minutes of the meeting August 21, 2012 were approved by unanimous consent with the following addition. The reserves were noted at $510,030 including the cash in the checking accounts.
Committee Reports
Luther Weeks for roads stated that progress was proceeding with meetings scheduled with 2 engineers and a meeting to be scheduled for October 23, 2012 at 3pm at the clubhouse..
Roger Bouchard and Bob Kolwicz discussed the ad hoc committee on the Blue Way of the Connecticut River to further development of a walking trail along the river. Sidewalks will be completed from town to the Audubon There is no grand plan to complete a walkway along the river as yet due to private land ownership . Roger Bouchard also brought up the idea to put up bat houses as a natural deterrent for mosquitoes..
Maintenance Report
Work orders were reviewed.
Capitol Projects were reviewed.
Owners Forum
U/O # 182 D. Fillion presented pictures of a tree at the garden that is in danger of falling. He would like to clean up another area to have available for use following the wetland regulations. The request will be tabled until the Board can review the proposal.
U/O # 106 N. Trudell requested further information on his insurance claim. Further discussion will be completed in executive session.
Treasurer’s report-
David Faxon reported that we are under budget $37,780 for August. Currently we have $461,000 in reserves.
Managers report-
The correspondence was reviewed.
The gas grill placement rule will stand- that they would be placed as far away as possible as the deck allows.
The calendar was reviewed.
Old Business
Will be covered in Executive session.
New Business-
AT&T U Verse will provide a presentation to the Board of Directors at the October meeting.
A motion was made and seconded to approve the revision to the pool rules regarding guests. The motion passed unanimously. The revised rules will be sent out to owners
A decision was made to have maintenance continue to maintain the brick walkway serving units 73 ,77 and 81.
A motion was made and seconded to not approve Unit # 42 reimbursement to repair the garage door since the unit owner had the repair done without providing Meadow Hill the opportunity to assess the damage and choose the method of repair. The motion passed unanimously.
A motion was made and seconded to refer Unit # 292 to the landscaping/grounds committee. The motion passed unanimously.
A motion was made and seconded to approve the improvements of the existing sun porch of Unit # 94. The motion passed unanimously.
A motion was made to go into executive session at 4:20 pm.
The BOD came out of executive session at 5:00 pm.
A motion was made and seconded to recess the meeting at 5:01 pm. and reconvene at 2:30 pm on September19, 2012. The motion passed unanimously.
L. Fillion, Secretary.
Meadow Hill
Board of Directors Meeting
September, 2012
The Board of Directors of Meadow Hill re-convened the executive session at 2:45 p.m. in the Clubhouse on Wednesday, September 19, 2012.
A quorum was present with the following directors in attendance: J. Goselin, L. Weeks, L. Fillion, D. Faxon, M. Finnegan, J. Trustey
E. Schaefer, APM. M. Belcher, APM.
A motion was made to come out of executive session at 4:14pm. The motion was seconded and passed unanimously.
A motion was made and seconded to release Attorney Pearlstein’s letter of August 31, 2012 regarding the Declaration Amendment relating to the Allocation of Insurance Deductibles, Insurance Coverage and High Risk Components within units. The motion passed unanimously.
A motion was made and seconded to release Attorney Pearlstein’s letter of September 10, 2012expected to be finalized shortly regarding the Responsibility for Repairs and costs Related to the Failure of a Water Pipe Located in the Basement Slab Under a unit. The motion passed unanimously.
A motion was made and seconded to accept the contract for sidewalk repair with New England Blacktop Inc. not to exceed $37,800.00. The motion passed unanimously.
A decision was made to accommodate unit # 44 in changing her hearing appointment to September 28, 2012 at 10:00 am.
A motion was made and seconded to adjourn the meeting at 5:15 pm. The motion passed unanimously.
L. Fillion, Secretary.
September 28, 2012 Clubhouse at Meadow Hill
The hearing of Unit # 44 owner convened at 10:00am. The unit owner was not present. A quorum was present with the following directors in attendance: J. Goselin, L. Fillion,
D. Faxon, J. Trustey. M. Belcher, APM
A resolution was made to have the unit owner provide evidence in writing that only 2 pets reside in her unit within 10 days or a fine will be issued for $50.00.
The hearing ended at 10:55am.
L. Fillion, Secretary