Meadow Hill
Board of Directors Meeting
August, 2012
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3:00 p.m. in the Clubhouse on Tuesday, August 21, 2012 by the president, John Goselin.
A quorum was present with the following directors in attendance: J. Goselin, L. Weeks, L. Fillion, D. Faxon, M. Finnegan, J. Trustey
E. Schaefer, APM. M. Belcher, APM.
The minutes of the meeting July 17, 2012 were approved as written by unanimous consent
.Maintenance Report
Work orders were reviewed.
Capitol Projects were reviewed.
Summer help from APM was greatly appreciated.
Committee Reports
Linda Fillion for the welcoming committee stated that Joanie and Bill Borbely renters of unit #21 were welcomed to Meadow Hill.
Jane Harris for grounds stated that West Side landscaping was trying to stay on top of weeding. Moira Finnegan reported that Mike Hodges of West Side Landscape presented a proposal for an organized method of managing
the ground waste area to comply with environmental concerns of dumping near the river. He will donate 2 evergreens near the entrance for aesthetics. The proposal was accepted.
Roger Bouchard and Bob Kolwicz discussed the ad hoc committee on the Blue Way of the Connecticut River to further development of a walking trail along the river. Moira Finnegan will be the liaison from the Board.
Owners Forum-
U/O # 268 B. Kolwicz thanked the maintenance staff for completing the tennis court and pickle ball court.
U/O # 272 K. Collins requested to reconsider cutting the lawn area for the picnic tables by the pool. .The tables will be removed in September for the winter. The plan to cut out an area for the tables will be tabled. Another request was made for the handicapped parking to be better marked for compliance. 2 signs will be installed.
U/O # 288 S. MacGregor stated she supported the access to the river requested by the Glastonbury Land Trust.
U/O# 129 F. Kaplan requested more information regarding the change in the pool rules to no smoking. She stated that smokers refrain from smoking near others and would respect any request made to not smoke at the pool by other owners.
Treasurer’s report-
David Faxon made a motion to approve the spending plan presented by the finance committee.
The Meadow Hill Finance/Budget Committee met on July 23, 2012 at the Hollister house. All four members were in attendance; they were: John Goselin, David Faxon, Joseph Trustey and Luther Weeks.
The purpose of the meeting was to:
- Establish a capital spending plan through the end of 2014.
- Set a floor on the level of future reserves held by the Association
- Determine if any borrowing is required to complete capital projects
- Set an action plan to initiate necessary road and sidewalk repair
The committee unanimously recommends that the board adopt the following measures (subject to paving plan approval by residents):
- Approve the capital spending plan attached (amounts shown are not-to exceed)
- Approve total spending for misc. projects, not to exceed $20,000 per year
- Year end reserves not to go below $186,000 + or – 5% (including future commitments at yr end)
- Set target date to begin Phase I of road/sidewalk replacement by April, 2013 (areas nearest the river)
- Determine cost to replace/repair sidewalks before proceeding with road repair
- Approve funding of Phase I road/sidewalks, solely from existing reserves
- Communicate final recommendations to residents and solicit vote
The motion was seconded. The motion passed with 5 votes for and 1 pass. A motion was made and seconded to eliminate the items charged against the operating budget- paid for out of the operating account (new furnace and A/C unit for Hollister House office) $17,000 by journal entry. The motion passed unanimously. The reserves were noted at $510,030 as of July including the cash in the checking accounts.
A motion was made and seconded to hear from Larry Lunden from the Glastonbury Land Trust at this time. The motion passed unanimously.
Larry Lunden presented the plan to use Hollister Way to access land locked areas by the river. A motion was made and seconded to approve the access of 2 cars parking with prior notice to APM. The motion passed unanimously.
Managers report-
An emergency meeting of the Board is tentatively scheduled for 10 am. 08/24/2012 at APM. regarding an unusual water leak at Unit # 106.
The correspondence was reviewed.
The calendar was reviewed.
Old Business
Attorney Pearlstein rewrite of condominium bylaws and documents still on hold.
The old pool furniture chairs were sold on Craig’s List $10.00 each. The other furniture will be discarded.
The 3 overhead fans in the clubhouse will be installed when the attic is better accessible in cooler weather.
The tree contract will be considered for winter.
New Business-
A motion was made and seconded to amend the current changes to the pool rules regarding guests and not prohibit smoking at the pool. The motion passed unanimously. The amended rules will be presented at the September Board meeting.
A motion was made and seconded to re convene the road committee and hire the engineer Tim Wentzell. The motion passed unanimously.
A motion was made and seconded to allow Unit # 167 to install a handrail and wooden steps. The motion passed unanimously.
A motion was made and seconded to allow Unit # 86 to replace his slider. The motion passed unanimously.
The BOD went into executive session at 5:35 pm.
The BOD came out of executive session at 5:55 pm.
A motion was made and seconded to fine Unit #44 for ongoing failure to curb dogs in approved areas and clean up the waste. The motion passed unanimously. A second letter will be sent regarding the limit of 2 pets per unit.
A motion was made and seconded to adjourn the meeting at 6:00 pm. The motion passed unanimously.
L. Fillion, Secretary.