Meadow Hill
Board of Directors Meeting
May, 2012
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3:04 p.m. in the Clubhouse on Tuesday, May 15, 2012 by the president, John Goselin.
A quorum was present with the following directors in attendance: J. Goselin, L. Weeks, L. Fillion, R. Bouchard, J. Harris, J. Trustey
E. Schaefer, APM. M. Belcher, APM.
The minutes of the meeting April 17, 2012 were approved as written by unanimous consent.
Committee Reports-
Joe Trustey for the nominating committee reported that David Faxon- unit # 33 has agreed to run for the board.
Jane Harris for grounds reported that the removal of weeds within 4 feet of the condos are a problem that has to be clarified with Westside. A work order for poison ivy treatment will be submitted to maintenance.
Mary Ann Bouchard for the amenities committee presented recommendations for the purchase of tables with umbrellas and weights, chairs and chaise lounges for the pool. After open discussion, a motion was made and seconded to approve the friendly amendment to propose the purchase of 3 tables with umbrellas and weights, 12 chairs and 18 chaises for the pool. The motion passed unanimously. A motion was made and seconded to add that the recommendation for purchase price of said pool furniture not to exceed $10,000.00. The motion passed unanimously.
The Maintenance Report-
Work orders were reviewed.
Capitol projects were reviewed.
Owners Forum-
U/O #33 D. Faxon questioned the money in the budget for all the planned expenditures versus what other items might come up.
Treasurer’s report-
Roger Bouchard reported that to date we are operating under budget. We have $442,000.00 in reserves as of May 11, 2012.
Managers report
The correspondence was reviewed.
Old Business
The amendment to change our declaration to remove the stable as an amenity will proceed for presentation at the annual meeting
A motion was made and seconded to provide a package regarding the unisex bathroom plan for the 2nd floor of the clubhouse for review at the June meeting. The motion passed unanimously.
The decision on the generator backup for the clubhouse will be deferred until December.
Attorney Pearlstein continues working on the Model Condo Declarations to change to upgrade our declarations to the new state laws.
New Business-
A motion was made and seconded to approve the request of U/O # 32 A. Pensiero to place solar powered landscaping edging lights in the flowerbeds near her unit.. The motion passed unanimously.
A motion was made and seconded to place a gate to hide the dump area near maintenance. The motion was denied with a vote 2 yes and 4 no.
A motion was made and seconded to approve $200.00 for Jane Harris to spend on more plants as needed. The motion passed unanimously.
A motion was made and seconded to replace the light on the walkway at the rear of the clubhouse with a solar light with a more traditional post. The motion passed unanimously.
A motion was made and seconded to close the meeting and go into executive session at 5:30 p.m. The motion passed unanimously.
The BOD came out of executive session at 5:40 p.m.
The meeting was adjourned at 5:41 p.m.
L. Fillion, Secretary.