Meadow Hill
Board of Directors Meeting
September, 2010
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3p.m. in the Clubhouse on Tuesday, September 21, 2010 by the president, John Goselin.
A quorum was present with the following directors in attendance: J. Goselin, L. Weeks, L.Fillion, J. Harris, J. Trustey
C. Hannah, APM
The following directors were absent: L. May
The minutes of the August 17, 2010 meeting were approved as written by unanimous consent.
Committee Reports-
E. Strong- for Grounds reported that $400.00 of her budget remains. She went over outstanding work orders, and offered a plan to reorganize the Grounds Committee. This will be considered at the next Board Meeting.
- D’Auria- for Amenities reported that a coat rack was found for the clubhouse at
- a price of $25.00. The motion was made and seconded for the approval of the purchase. The motion passed unanimously. The committee has located benches for $79.00 apiece. The motion was made and seconded for the purchase of 3. The motion passed unanimously. The committee has discussed the construction of picnic tables through Glastonbury High School students. A meeting is to be scheduled to finalize plans and cost. The motion was made and seconded for the Committee to purchase an air popcorn popper not to exceed $50.00. The motion passed unanimously.
Owners Forum
U/O# 334 D. Weeks-requested permission to purchase cloth to make tablecloths to use for Meadow Hill functions.
The request was made to divide her ornamental grass and place some by their garage. Request was granted. A request was made for another article in the Lark regarding proper disposal of dog waste in the trash.
U/O# 90 M. DeMay-requested permission to place a cherry tree where a dead tree was removed at the front of her unit. Permission was granted.
U/O# 272 K. Collins- thanked the Board members for all the “extra’s” they have done.
U/O# 97 J. Vollinger- reported a young man running on Hollister Way S. with his dog(Golden Lab): allowing the dog to defecate in the road without cleaning up. An attempt to speak with the man was ignored and the matter was referred to maintenance who then referred the matter to the police.This person has ignored previous conversations regarding our rules. A request was made that we pledge allegiance to the flag prior to our Board Meetings.
U/O#129 F. Kaplan- Thanked the Board for extending the pool closing date.
The Maintenance Report-
Work orders were reviewed.
Capitol projects were reviewed.
The 2010 tree trimming has been completed.
Chimney caps and vent stacks have yet to be observed on all units for repairs.
Treasurer’s report-
J. Trustey reported for L. May, Treas. that we are slightly under budget. A regular deposit of $7,500 was made in August and our total reserves are now $403,744.00.
The Association Manager’s report-
The calendar and correspondence were reviewed.
Old Business-
Discussion is being continued on the issue of removing the chain blocking the road from Hollister Way West to Hollister Way North.
.
New Business-
A motion was made and seconded not to approve a request from U/O# 221 to use the barn during winter for storage of garden items.
Discussion to be continued regarding Association Maintenance Standards.
The discussion of “test” speed bump installation was tabled.
The BOD went into executive session at 4:30 pm.
The BOD came out of executive session.
A motion was made and seconded to approve Constantine Sealing Service repairs at units 120, 50, and Hollister House; $1,272 incl. Tax. The motion passed unanimously.
The motion was made and seconded to approve the purchase of material for tableclothes through the Social Committee funds. The motion passed unanimously. These tablecloths will be only be used for resident social events. The upkeep of these will be the responsibility of the chairpersons of the events (cleaning and returned within 1 week of the function)
A motion was made and seconded to approve the hiring of Tedone Building and Remodeling to make the repairs to our clubhouse roof. The motion passed unanimously
The meeting was adjourned at 6:20pm.
Respectfully submitted,
L.Fillion, Sec.