Meadow Hill Inc
Board of Directors Meeting
May 18, 2010
3pm Meadow Hill Club House
Those Present: J.Goselin, LWeeks, L.May, I.Adamson, J.Trustey, J.Harris
C.Hannah, APMD.
Covert,Superintendent
The regular meeting of the BOD was called together by Pres. J.Goselin.
The minutes of the previous meeting were read, corrected and approved
Maintenance Overview
Mulching has been completed@ a cost of $2700.00.
Work orders are up to date.
Committee Reports
The resignation of E.Strong as Grounds Chair was accepted by the BOD. Her resignation will be effective in the fall. A proposal for future plantings was presented to the board. The cost of recent plantings was $1000.89.
Welcome Committee Chair, L.Fillion, reported that new residents M.Finnegan and R.Van Kirk each received a“welcome package”
Amenities Chair,Ann D’Auria, presented her proposal that the BOD approve the purchase of 2 “garden type” benches and a stone bench to enhance the “island” near the barn. The committee also suggested that we purchase three or four lounge chairs for the pool area.
Owners Forum
U/O #32 A.Pensiero, presented her request to replace pavers on her pathway with a 3 foot wide amesite/asphalt walkway. The owner also plans to install new windows in her unit.
U/O # 48, J.Grant spoke in regard to her front stoop. M.H. will accept responsibility and paint the front steps to her unit. It is the owner’s responsibility to repair the steps.
U/O # 272 K.Collins requested that the BOD consider placing a “keep right “ on the “island” near the barn.
U/O #182 L.Fillion suggested we place the new picnic benches within the pool area.
U/O #168 M.Shea suggested we print residents E-Mail addresses in the phone directory. The owner also had questions regarding M.H.rules.
U/O #97 J.Vollinger complained of the deterioration of vinyl siding in some areas, of gas meters that were not refastened properly and of rusted vents on some units.
U/O #129 F.Kaplan would like to have the temperature of the pool set at a higher number.
Financial Report
L.May reported that we are running about $7.000 under budget through the month of April.
The Auditor’s report showed that we were financially strong, had a long range capital plan in place, and were spending the associations funds in an effective manner and that all of our financials transactions had been properly posted by APM.
We completed a new deal with Paramount,the termite company. We renewed our four existing maintenance contracts with them, making them all coterminus with a service end date of April 30, 2011. We negotiated a 10% discount off their price. Additionally we negotiated an extended warranty period on one new installation. That service period willl end next April 30th. Total savings were about $150.
Managers Report
The calendar and correspondence was reviewed.
Old Business
A motion was made and seconded to renew our contract with Turfmaster for the treatment of trees and shrubs. The motion passed unanimously.
The Document “overlay”by Attn. M.Perlstein was approved
New Business
The annual election meeting will be held on June 22nd at7pm at the Club House
A motion was made and seconded to install a “keep right” sign on the “island “ near the barn. The motion passed unanimously.
A motion was made and seconded to approve the request by u/o L.Weeks to install an exhaust fan which would require the penetration of an exterior common wall. The motion passed unanimously.
A motion was made and seconded to approve the request of u/o A.Pensiero to repave her walkway. All in favor.
The Board went into executive session.
The Board came out of executive session.
The meeting was adjourned at 5:35pm.
Respectfully submitted.
I.Adamson,Sec.
Minutes subject to change within 30 days.