Meadow Hill Inc
Board of Directors Meeting
November 17, 2009
3 p.m.
Meadow Hill Club House
Those Present: J.Goselin, L.Weeks, L.May, I.Adamson, J.Trustey,(J.Harris absent)
D.Covert, Superintendent
C.Hannah, Manager
Owner’s Forum
A representative from Turf-Master assured the owners present that once the pesticide product is dry there is no danger to their pets. The next application will take place in the spring.
A. D’Auria, Amenity Comm. co- chair, presented a proposal to the board for the replacement of the drapes at the club house. Vertical vinyl blinds are being considered. Requests by the comm. for a new exercise machine and the installation of cement slabs under the picnic tables were tabled
Maintenance
Heat tapes are being installed on some units.
A motion was made and seconded to approve a request by u/o #334 to implement a plan to forestall further erosion on the south side of his unit. A vote was taken. All in favor of the motion with L.Weeks abstaining
Heat sensor in the Greenhouse was replaced.
The insurance company of the driver in involved in the accident that caused damage to the wall in front of Hollister House has accepted responsibility to repair the wall.
Minutes of the previous meeting were read, corrected, and approved.
Financial
L.May presented an analysis of the budget report. The budget remains “flat” for next year with no common fee increase.
The social fund is no longer a separate account; it has been added to the treasurer’s account.
A motion was made and seconded to approve a “flat” budget for next year with no increase in common fees. The motion passed unanimously.
Managers Report
The calendar was reviewed
A letter from Attorney M.Perlstein regarding the proposed Amendment to Declaration was discussed. A motion was made and seconded to adopt the amendment and vote to submit it to the unit owners for approval by agreement. All in favor.
C.Hannah will create a cover letter to be included in the notification packet that owners will receive prior to the meeting.
The BOD went into Executive Session
The BOD came out of Executive Session
Old Business
A motion was made and seconded to eliminate the request for assigned parking for owners who do not own a garage. All in favor.
L.Weeks proposed the placing of stop signs and street signs at certain locations throughout Meadow Hill. This will be open for discussion at the owners meeting in Dec.
A decision was made by the board to reword rule #11.1making it clear that Hollister House is open to all resident meetings on a first come first served basis. The Club House, however, is open to all residents free of charge only if all residents are welcome to attend.
J.Goselin will discuss the issue of color guide lines for doors and windows at the annual meeting in Dec.
Printing of the By-Laws and Rules tabled until next year.
New Business
The board reviewed the annual meeting notification package.
Approved the “flat” budget for 2010.
D.Covert will consult with P.Roser concerning the request by u/o #227 C.Wray to install an additional outside light fixture.
Approved a request by u/o # 7 J.Trustey to have a gas line installed
Meeting adjourned @ 5:50pm
Respectfully submitted,
I.Adamson, sec.