Meadow Hill Inc
Board of Directors Meeting
May 19th, 2009
3 pm @ Hollister House
Those Present: C. Abbott, J. Goselin, L. May, I. Adamson, J.Trustey, L. Weeks
C. Hannah, APM
D.Covert, Superintendent
Owners Forum
Unit owner # 129 – presented a proposal for new landscaping around her unit.
Unit owner #171 – the board was shown plans for new foundation plantings
Superintendent’s Report
The pool has been painted and should be ready for the residents by next week.
Alcoa will replace siding where “bubbling” has taken place. The entire wall will replaced with a thicker siding of the appropriate color.
Minutes of the previous meeting were read, corrected and approved
Financial Report
The balance sheet was reviewed
Lincoln questioned many aspects of the balance sheet provided by APM. He has created another version of the balance sheet that he feels is easier to understand. Lincoln hopes to meet with E.Shafer to resolve the differences.
Aged receivables were reviewed. Owners can expect to receive a demand letter when their account falls into arrears. If there is no action taken by the owner then a “referral to attorney form” will be activated
L. May requested that a reserve study be done. He asked C.Hannah to suggest someone who is familiar to APM.
Manager’s Report
Calendar Review
J. Goselin will check with Westside as to when shrubs be pruned.
The agenda for the June meeting was set. Elections will take place to fill two openings on the Board.
Correspondence
Unit #182 -request to install a new slider was approved by the Board.
Unit’s #171and #129- landscaping proposals were approved by the Board
Unit #168- will receive a letter to ask that the wire fence on her patio be removed
Unit # 242- the owner’s issues with her neighbors as presented to the Board last month have been resolved.
Unit#288- questions the hiring of Turf-Master to spray chemicals on the lawns that may be toxic to pets. APM will contact Turf-Master to determine what chemicals exist in the solutions that they use. Owner submitted a proposed Lark notice to all board members asking for permission to have tree expert Ed. Richardson do a walk through M.H. The BOD had no objection to this proposal.
An opinion letter from E.Winzler,USI account manager, regarding the liability coverage of events at M.H. where alcohol is served.
Units#186 and #44 – owners are in violation of dog rules, demand letters were sent.
Unit #217 – has complaints regarding neighbor’s messy garage.
A letter from a Mr. Merrin ,a unit owner, objecting to the Board’s new policy of restricting ownership of owners to age 55 and over.
Old Business
Dalton damages reimbursement issue is now in the hands of their insurance carrier according to APM.
Repairing of retaining walls was approved by the Board. The cost of $3,400.54 will come out of the reserve fund.
Work orders were reviewed.
New Business
The final draft of the revised Rules and By-Laws were reviewed and approved.
Unit owner #61 requests permission to remove large maple tree near his unit. He asks that the stump be ground up and the lawn reseeded
The BOD has asked that APM provide a monthly report on sales and leases including the percentage of 55 and over.
A letter from D.Goselin, amenities chairperson, was read. The committee unanimously approved the expenditure of $1,100, including tax to replace the defective refrigerator upstairs and the stove, sink, and refrigerator downstairs at the Hollister House
The BOD unanimously approved the purchase of new sink, stove, and refrigerator for downstairs at the H.H.
By a vote of 4 to 2 the BOD approved the purchase of a new refrigerator for upstairs at the H.H. L.May and L.Weeks was opposed.
The BOD has decided in the future to start our board meetings at 3pm.
Meeting adjourned at 6:35 pm.
Respectfully submitted,
Irene Adamson, sec.