Minutes November 2026

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Meadow Hill, Inc.
Executive Board Meeting Minutes
October 21, 2026

O The Executive Board Session was called to order at 9:07 AM

Members Present: Jim Fuda, Deb Wellington, Donna Whalen, Brenda Berk, Walter Brownsword. Also present: Brian Milano of Imagineers.

Per state law, voting on any issues discussed in the Executive Session is done in the Open Session of the Board of Directors meeting. See the Open Session notes below for any action by the Board on any item discussed in the Executive Session. The meeting was adjourned at 10:00 AM.

 

Open Session

Board Members Present: Jim Fuda, Deb Wellington, Brenda Berk, Donna Whalen, Walter Brownsword. Also present: Brian Milano of Imagineers and Darien Covert, Meadow Hill Maintenance Supervisor.

  1. Call to Order: Jim Fuda called the meeting to order at 10:05 AM.
  2. President’s Remarks: Jim welcomed all attendees. He informed everyone that we, as a community, have had a lot on our plate this year. It is now budget season, and he assured us that the Board is sensitive to the current economic conditions and will keep them in mind as we build our budget in an economy where the cost of everything has increased.
  3. AED Presentation: Heidi Heim of Glastonbury EMS presented a demonstration on how an AED works. This machine is relatively easy to use and actually talks the user through steps. She also gave a demonstration on CPR. The Board will be taking the information under advisement.
  4. Finance Report: Brenda Berk, Treasurer. Brenda gave an update to the Roofing Project. Since the last update we have received two more prepayments, because of real estate closings. The project will be finishing this week by completing the items on the punch list. We have collected $1,789,546.80! Financials are included in the Board Package, please contact Brenda if you have any questions.
  5. Manager’s Report: Brian Milano, of Imagineers. Brian’s report can be found on page 10 of the Board Packet.
  6. Maintenance Supervisor Report: Darien’s full report can be found on Pages 11-22 in the Board Packet. He added that the irrigation has been shut off. The greenhouse is now open. The Tennis courts will close at the end of October.
  7. Committee Reports:
  • Smoking Policy Committee: Peter Rothfarb provided a status update to the Board indicating they were preparing a survey for the community.
  1. Business Items:
    • Action will be taken to approve two vacant Board seats.
    • Unit 135 request for date change by Board vote.
    • Water System: Deb Wellington is still pursuing a full refund from the MDC.
    • The Finance Committee is in discussion with the following proposed new projects

Barn Siding repair and painting

Truck Bed replacement

Central Lighting Improvements

Golf Cart Replacement

  • Proposed provisions in the budget for An Arborist, Bridge Inspection, Architect for the Clubhouse and a Reserve study update by Becht to be part of the budget discussion.
  1. Open Forum
    • Mike P.: Made positive comments about the installation of an AED. “It can’t work, if it’s not here!”
    • Lynn K.: Asked about the status of the Hollister House.
    • Sophie M.: Questioned the practicality of having an AED. She recommended a CPR class for residents.
    • Paul F.: Read a letter from Ed Litke. In his letter, Ed praised the roof project. He recommended to work on other visual projects like fixing the barn, and washing the paddock fence. He would like to see the trails at the river passable.
    • Kathy P. Was concerned about the appointment of 2 new Board members to fill out 2 empty seats. Jim explained that the Board is responsible per our By-laws to fill vacant seats.
    • Bob McLaughlin: One of the new appointees introduced himself. He has been an owner for 12 years.
  2. Votes
    • A motion was made by Deb Wellington and seconded by Walter Brownsword to approve the addition of two Board members, Paul Frederick and Bob McLaughlin. Vote: Yes, 5/ No,0
    • A motion was made by Deb Wellington and seconded by Brenda Berk to allow a unit owner to occupy the unit until April 28, 2027. Vote: Yes,5/No, 0
    • A motion was made by Deb Wellington and seconded by Brenda Berk to adjourn the meeting. Vote: Unanimous

Time Of Adjournment: 12:04
Minutes Submitted by: Donna Whalen, Secretary
Minutes approved by email: October 30, 2026