Meadow Hill, Inc.
Executive Board Meeting Minutes
July 15, 2026
The Executive Board Session was called to order at 9:15 AM.
Members Present: Jim Fuda, Deb Wellington, Brenda Berk, and Walter Brownsword.
Per state law, voting on any issues discussed in the Executive Session is done in the Open Session of the Board of Directors meeting. See the Open Session notes below for any action taken by the Board on any item discussed in the Executive Session.The meeting was adjourned at 9:57 AM.
Open Session
Board Members Present: Jim Fuda, Deb Wellington, Brenda Berk, and Walter Brownsword. Also present: Darien Covert, Meadow Hill Maintenance Supervisor.
Call to Order: President Jim Fuda called the meeting to order at 10:01 AM.
President’s Remarks: Jim welcomed all in attendance.
Financial Report: Brenda Berk reported: Revenue and expenses are in line with budget, except for those noted in previous months.
- Funds received from owners for the roofing project have reached $1.6 million.
- The Treasurer offered to meet with anyone in the community that wants assistance understanding the budget and reserves.
Manager’s Report: Brian Milano’s report is included in the board packet on page 12. Brian was not in attendance at this meeting.
Maintenance Report: Darien Covert’s report can be found on pages 13-14 in the Board Packet. The Monthly Maintenance Report is on page 16. Please take the time to read these reports.
Business Items:
Water Issue – Deb Wellington updated the water leak issue. She and Darien met with the MDC on Monday to review all the findings from the water investigation research.
Smoking Intrusion – Detailed findings from the investigation of the smoke intrusion is reported on pages 45 and 46 in the board package.
Open Forum
- Peter Rothfarb relayed his difficulty in getting Imagineers to work with our insurance company to process his claim. Jim Fuda to look into it.
- Angela Ryan asked when letters would be sent to the units involved in the smoking investigation. Letters will be sent no later than July 17.
- Peter Rothfarb volunteered to lead a committee to investigate a new smoking policy at Meadow Hill.
- Sally Fusco looking for board action on smoking issues. She was referred to page 45 in the board package and will receive additional detail in her letter.
- Edna McCarthy asked if there would be penalties for non-compliance with smoke mitigation efforts. Jim Fuda responded affirmatively.
- Steve Faucher had comments about weeds near his air-conditioner; paint peeling in the pool, and whether or not there had been any reserves for roofs over the year.
- Kay Hill asked for smoking details as well.
- Mary Ann Costerella asked about decision on unit 135.
- Laurie Arnold encouraged people to use Vantaca as it has worked well for her.
Votes:
- A motion was made by Deb Wellington and seconded by Brenda Berk to approve the fire hydrant replacement bid from DiCioccio. Vote: Yes 3/No,1
- A motion was made by Walter Brownsword and seconded by Brenda Berk to approve the Glastonbury Mechanical hot water heater replacement for the club house. Vote: Yes 4/No, 0
- A motion was made by Deb Wellington and seconded by Brenda Berk to approve the preferred vendor list, with changes noted. Vote: Yes 4/No, 0
- Motions were made to accept by Deb Wellington and seconded by Brenda Berk to approve the Hearing Decisions for Unit 50 and Unit 135. Vote: Yes 4/No, 0
- A motion was made by Walter Brownsword and seconded by Brenda Berk to approve the Hearing Decision for Unit 161. Vote: Yes 4/No, 0
- A motion was made by Brenda Berk and seconded by Walter Brownsword to accept the new version of the Employee Manual. Vote: Yes 4/No, 0
Motion to Adjourn: Made by Brenda Berk and seconded by Walter Brownsword. Vote: Unanimous Meeting adjourned at 11:45 AM
Minutes submitted by: Deb Wellington, VP
Minutes approved by email: none