Meadow Hill
Executive Board Meeting Minutes
March 18, 2026
The Executive Board Session was called to order at 9:15 AM.
Board Members Present: Jim Fuda, Brenda Berk, Walter Brownsword, Terry Bogli, and Paul Frederick. Deb Wellington was present by phone. Also Present: Brian Milano of Imagineers.
According to state law, voting on issues discussed in the Executive Session must take place in the Board of Directors’ Open Session. Refer to the Open Session notes below for any decisions made by the Board regarding topics discussed in the Executive Session.
The meeting was adjourned at 9:55 AM.
Open Session
1. Call to Order: 10:02 AM. Board members present include Jim Fuda, Brenda Berk, Walter Brownsword, Terry Bogli, and Paul Frederick. Deb Wellington attended via Zoom. Donna Whelan is on vacation. Brian Milano of Imagineers and Darien Covert.
Meadow Hill Maintenance Manager, were also in attendance.
2. President’s Remarks: President Fuda welcomed everyone present. Darien and Mike were recognized for their efforts during the recent snowstorms.
He also emphasized the importance of residents attending meetings and reading emails and communications from the Board to stay informed, stay up-to-date, and participate in community operations, projects, and decisions.
3. Minutes:
– February 18, 2026, Executive Board Minutes – Approved
– March 4, 2026, Planning Minutes – Approved
4. Hearing: Unit 135 Ownership and Noise DisputeTara Patrick, owner and resident of unit 135, read a prepared statement outlining her history with ownership, residency, and noise complaints at the unit. Ms. Patrick mentioned that her father had passed away. In her closing remarks, she asked the Board to consider the 80/20 rule exception in its decision.
Mary Anne Costerella, owner and resident of unit 133, attended via ZOOM. Ms.
Costerella stated that the issue is not mainly about noise or late hours, but rather about age requirements.
The Board acknowledged both parties’ situations and said the matter would be
reviewed with the Association’s attorney for discussion with the Board, and a
decision would be issued within 30 days.
5. Roofing Project Update:
The Roofing Project presentation took place on March 12 and was well attended,
with 50 people either present in person or attending via phone/Zoom. Matt Herceg from Becht and Corey Turner from Turner Construction participated and presented. Scott Sandler, the Association’s attorney, was also present. The next step is to secure loan approval from Windsor Federal. The Board is assembling and will send out a detailed unit owner information packet, including a cover letter, project details and timelines, Q&A, financials, and owner
financing options pending Windsor Federal approval. After obtaining project
approvals, the Board will communicate a detailed construction plan that includes safety protocols and the project communication leader before starting the project.
6. Financial Report: Brenda Berk, Treasurer
The full Financial Report is on pages 10 – 37 of the Board Packet
The big story year to date has been the weather.
Snow storms, mostly on weekends, have affected our expenses year-to-date.
Over time through the 3/1/26 totaled $7,222.08
Equates to approximately $590 in payroll tax
Payroll snow for outside help in snow clearing is just under the annual budget.
Snow removal supplies are over the annual budget by $178.
Other miscellaneous expenses, approximately $1,500 that was not budgeted are
adding to the overage. ll in the impact of the snowstorms has caused a $9.5K
overage to plan.
We will need to cut expenses elsewhere or find a way to replace those funds.
7. Maintenance Report: Darien Covert The full Maintenance report is on pages 38 – 46 of the Board Packet. Darien asked that unit owners coordinate with him as soon as possible to specify who will use the garden plots and schedule rototilling. Darien and Mike will soon clear, pick up large branches, and trim limbs. With permission, he will inspect unit 274 and the neighboring unit to identify the source of water leaks.
8. Managers’ Report: Available on page 47 of the Board Packet.
9. Business Items:
• Rule Change – the Board received public input on the proposed rule change
for Section 14 and, after a motion by Paul Frederick and seconded by Brenda
Berk, voted 6 Yes, 0 No to approve the change.
• Hollister House/Capital Gains: The board clarified that capital gains from
the sale of development rights of Hollister House are the responsibility of the
individual unit owner, who should consult their accountant at the time of
selling their unit.
10. Open Session:
• Unit 174 (Eileen Rothfarb)- asked the Board to eliminate spending to maximize
funds for the roofing project.
Response: There is very little discretionary money available in the budget to
delay funding until the roofing project is complete. Large, required items like
Insurance consume most of the operating budget.
• Unit 174 (Peter Rothfarb – asked for clarification on the roof project.
Response: Questions asked during Open Session regarding the roofing project
are being assembled with others from the presentation and will be included in
the information Packet to be sent out by the Board.
• Unit 274 (Robert M) sought Board guidance about a leaking window in his unit.
Darien will review the issue with the Unit Owner after the meeting.
• Unit 100 – Jane Rochford suggested making follow-up and quality checks on
projects more formal.
• Unit 240 (Harris Berloe) – requested that roof documents and details be provided.
11. Adjournment: A motion to adjourn was made by Brenda Berk and seconded by Walter Brownsword. The vote was unanimous—5 Yes, 0 No.
Meeting adjourned at 11:35 PM
Minutes submitted by: Paul Frederick, Temporary Secretary
Approved: By e-mail vote on March 28, 2026. (5 Yes, 0 No