Meadow Hill
Board of Directors Meeting
August 18, 2015
Executive session
The regular monthly meeting was called to order in executive session at 12;45 PM downstairs at the Clubhouse by President Luther Weeks. A quorum was present with the following in attendance:
Directors: L. Weeks, J. Goselin, R. Schneider, D. Faxon, S. MacGregor, J.Trustey
APM: E. Schaefer
The executive session ended at 1:29 PM.
Regular session
The same board and APM members reconvened at 1:31 PM outside of executive session on the second floor. President Weeks acknowledged the 9 years contribution of the Lark staff, who stepped down. Alternate arrangements to continue the Lark are in process..
Minutes
July 21, 2015 regular meeting minutes. J. Trusty moved to accept, which passed unanimously.
Maintenance report.
Mike Hodges from Westside presented lawn and tree proposals, and answered questions.
Committee reports:
Friends of the River.
Donna Goselin reported on progress in the slope restoration area.
Amenities
Bob Kolwicz suggested electrical enhancements in the womens room hallway, and downstairs at the Clubhouse.
Finance committee
- Faxon reported on Capital spending budgets anticipated over the next 10 years, including recommended projects.
Welcome Committee:
- Fillion reported new owner Sandy O’Leary has moved into unit 112.
Owner’s Forum
Entered 1:59 PM, exited 2:36 PM.
Treasurer’s Report
- Faxon advised operations are close to breakeven. If all landscape proposals are approved, however, it could cause expenses to go over budget. Reserves were reviewed, and a new report line was added for social events.
Manager’s report
Calendar and correspondence. The scheduled pool closing may be extended weather permitting.
Owner requests were also discussed, and unit 142’s request for a noise abating fence/barrier was deferred pending a walk by observation.
Old Business
Unit 330 heat tape and ground slope. L. Weeks moved to deny heat tape as it’s not over an entrance, and to request a landscape plan for landscape committee review. Approved unanimously.
Unit door color options comments were reviewed.
- MacGregor moved to rescind the previously approved rule which established door color options. L. Weeks seconded. Motion fails to achieve a majority, resulting in new door color options going into effect. In Favor (voting to rescind new colors): L. Weeks, S. MacGregor, R. Schneider. Opposed: (voting to retain new colors): D. Faxon, J. Trustey, J. Goselin.
Unit 147 tree removal request. Motion by D. Faxon to obtain a cost estimate for removing limbs raising the tree level. Approved unanimously.
Unit 167 request to trim an additional tree missed in original request. Await landscape committee recommendation.
New Business
Unit 147 request for a free standing wood deck, extending into common area.. Deferred pending a more detailed proposal and possible Board viewing.
CAI Board member course reimbursement for one course annually. Moved by L. Weeks, Approved unanimously.
Engineering review proposal for 5 issues, to address legal and other considerations. Motion by D. Faxon to approve the National Consulting Group proposal, adding potential gutter removal to the ice damming section. Include a stipulation that billing not exceed 10 hours. Seconded by J. Trustey. Approved. L. Weeks, D. Faxon, R. Schneider, J. Trustey, J. Goselin in favor. S. MacGregor abstained.
Hollister House sink, refrigerator, burners replacement with sink/cabinet $450 replacement. Moved by J. Goselin. Passed unanimously.
Westside grass and tree letters/proposals. Deferred pending Landscape review.
Westside plantings letter/proposal for the slope near river. J. Goselin moved to accept the proposal, limited to $2,000 cost. Approved unanimously.
Clubhouse irrigation proposal. Awaiting formal proposal. Deferred.
Pool water leaks. Pending annual draining, for maintenance to attempt epoxy repair.
Clubhouse safety improvements. Hallway motion detector activated light ($150 estimate). Pull down stairs replacement ($450-500 estimate) For both, J. Goselin moved to authorize, and both unanimously approved.
Meeting suspended at 4:25, to allow the board to visit the site of two requests, and resumed at 4:35 pm on sites:
Unit 142 request for privacy/noise abating fence next to the loud 4 air conditioning compressors, similar to that for 146. J. Trustey moved to approve, passed unanimously, with work to be done via work order.
Unit 112 request to add 2 new windows in the living room, per submitted diagram. J. Goselin moved to approve, passed unanimously.
Adjournment. Final adjournment at the 112 site, approximately 4:50 PM.
By Ronald Schneider, Secretary 8/26/2016