Meadow Hill
Board of Directors Meeting
November, 2012
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3:00 p.m. in the Clubhouse on Tuesday, November 20, 2012 by the president, John Goselin.
A quorum was present with the following directors in attendance: J. Goselin, L. Weeks, L. Fillion, D. Faxon, M. Finnegan, J. Trustey
M. Belcher, APM.
The minutes of the meeting October 16, and October 23, 2012 were approved as written by unanimous consent.
Unit Owner Hearing
U/O # 227 did not attend.
Committee Reports
Roger Bouchard for the Blue Way reported that he had a discussion with one of the parents of the Eagle Scouts repairing the bridge south of the Meadow Hill gardens and felt there was an interest in their helping to maintain a trail along the river.
Maintenance Report
Mike Hodges from West Side Landscapers was present to discuss the progress of the landscaping for the season.
Work orders were reviewed.
The decision was made to keep the blinds on the south side of the clubhouse open for winter and closed for summer.
A motion was made and seconded to approve $500.00 extra on the one day for Ray Treeworks to work on an additional tree at Unit 27. The motion passed unanimously.
Capitol Projects were reviewed.
Owners Forum
U/O #171 R. Bouchard thanked the Board and Attorney Perlstein for the presentation on the amendment changes. He brought an example Maintenance Standards from another condominium in East Hartford. He thanked the landscapers for the progress on the dump area. He also suggested that the tall weeds be removed from bank of the fence line at the corral.
U/O #272 K. Collins requested better communication since she heard from other residents that they were not aware of the paving project for our sidewalks. She also questioned the delay in Board Meeting minutes published in the Lark. She was informed of the need to publish only approved minutes which can take 30 days. It was suggested that if residents approached her with issues that she suggest they come to the Board meetings with their concerns.
U/O #168 M. Shea questioned when the sidewalks would be finished. She was informed that not all sidewalks were going to be done. Our maintenance dept. will watch for other problem areas and patch them accordingly.
Treasurers Report
David Faxon reported Meadow Hill shows a net surplus of income over expenses in the amount of $30,738 at the end of October 2012. Currently we have $476,159.11 in reserves.
Managers report-
The correspondence was reviewed.
The calendar was reviewed.
The date for the Annual Meeting for Meadow Hill was set for December 18, 2012 at 7pm in the Clubhouse.
Old Business
A motion was made and seconded to retain changes to the pool rules with the change to residents not unit owners on rule number 12.3.The motion passed unanimously.
The rewrite of condominium bylaws and documents by Attorney Perlstein is still on hold.
Proposed changes to the pet rules were placed on hold.
The new U.S. Department of Energy furnace standards May 2013 were discussed and an article will be written for the Lark to inform our residents.
New Business-
Discussion was held on the number of Board Members. A motion was made and seconded that the president will not vote on issues when there are 6 Board Members present unless there is a need for 2/3rd vote. The motion passed unanimously.
A request from Unit #150 for reimbursement for a broken window will be further investigated.
The irrigation proposal was placed on hold.
The Board will meet on December 4, 2012 at the clubhouse at 3pm.for a special meeting to discuss the budget.
Moira Finnegan will contact David Fillion to help resolve the issue of further clearing at the garden area near the river.
A motion was made to go into executive session at 5:30 pm.
The BOD came out of executive session at 5:45 pm.
A motion was made and seconded to deny a request from U/O # 44 to repair her damage to her unit supposedly from a leak.
The motion passed unanimously.
A motion was made and seconded to fine U/O # 227 $50.00 for failure to leash their dog despite previous warning. The motion passed unanimously.
A motion was made and seconded to adjourn the meeting at 6:10 pm. The motion passed unanimously..
L. Fillion, Secretary.
Meadow Hill
Special Meeting
November, 2012
The Special Meeting of the owners of Meadow Hill was opened by the President of the Board John Goselin at 7:00 p.m. in the Clubhouse on Thursday, November 15, 2012.
The following directors were in attendance: L. Weeks, L. Fillion, D. Faxon, M. Finnegan, J. Trustey
E. Schaefer, APM. M. Belcher, APM.
Roll Call (sign in) was taken.
The Proof of Notice was read by Eric Schaefer Property Manager of Meadow Hill, Inc.
Attorney Matthew Perlstein and Manager Eric Schaefer led a discussion of the proposed amendment to the Declaration of Meadow Hill regarding changes to the insurance deductible provisions and the addition of a section regarding the inspection, repair and replacement of High Risk Components.
Owners present were encouraged to ask questions and to indicate their positions on their authorization forms.
The meeting was adjourned at 9:10 p.m.
L. Fillion, Secretary.
Meadow Hill
Continued Board of Directors Meeting
December, 2012
The continued meeting of the Board of Directors of Meadow Hill was called to order at 3:00 p.m. in the Clubhouse on Tuesday, December 04, 2012 by the president, John Goselin.
A quorum was present with the following directors in attendance: J. Goselin, L. Weeks, L. Fillion, D. Faxon, M. Finnegan, J. Trustey
E Schaefer, APM.
The Meadow Hill Budget Analysis proposed for 2013 was presented by David Faxon and discussed.
A motion was made to go into executive session at 5:00 pm.
The BOD came out of executive session at 5:45 pm.
A motion was made and seconded to repair 2 stone walls: 1 located at the North entrance and 1 located at Unit # 120. The motion passed unanimously.
A motion was made and seconded to approve the proposed flat budget for Meadow Hill for 2013 with no increase in assessment fees.
The motion passed unanimously.
A motion was made and seconded to adjourn the meeting at 5:55 pm. The motion passed unanimously..
L. Fillion, Secretary