Meadow Hill
Board of Directors Meeting
July, 2012
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3:00 p.m. in the Clubhouse on Tuesday, July 17, 2012 by the president, John Goselin.
A quorum was present with the following directors in attendance: J. Goselin, L. Weeks, L. Fillion, D. Faxon, M. Finnegan, J. Trustey
E. Schaefer, APM. M. Belcher, APM.
The Board of Directors were introduced : John Goselin President, Luther Weeks Vice President, Moira Finnegan Director- Grounds liaison, David Faxon Treasurer, Linda Fillion Secretary, Joe Trustey Director- Nominating liaison.
The minutes of the meeting June 19, 2012 were approved as written by unanimous consent.
The minutes of the Annual Meeting June 26, 2012 were corrected to read Annual meeting removing Board of Directors from the title. The minutes were approved as corrected by unanimous consent.
Committee Reports
None noted.
Maintenance Report
Work orders were reviewed.
Capitol Projects were reviewed.
A report was given on replacing the fencing of the corral with plastic composite boards.
A request was made for the purchase of a Break to use on our siding repairs.
Owners Forum-
U/O # 168 M. Shea thanked Mandy Belcher at APM for her quick action in helping alert maintenance to resolve a water leak at her unit.
U/O # 179 E. Litke recommended replacing the corral board with the 1 x 6 size boards.
U/O # 268 B. Kolwicz presented a proposal to utilize the tennis courts for Pickleball. A request was made for the court to be power washed and requested $175.00 for paddles, balls and a carry bag for residents to use at their leisure. A motion was made and seconded to give permission for the proposal and the $175.00. The motion passed unanimously.
U/O # 163 B. Mehornay requested that the horseshoe pit be repaired for those that might enjoy using it. He asked for replacement of the Magnolia tree in the front of his unit that was destroyed by the storms this year. He was referred to Moira Finnegan on grounds. He requested the removal of the large stumps in the dump area.
U/O # 171 R. Bouchard requested that the Board reconsider the clean up of the dump area and limit the use of this area to unit owners and establish a committee from each village to recommend a course of action for this area.
U/O # 272 K. Collins requested a summary of the Board meetings be placed in the Lark to help with communication among owners. She stated that some of the trash areas are not easily accessible.
U/O# 129 F. Kaplan suggested that more information come to the Lark from the Board. She requested that the permanent station for the picnic tables by the pool area be completed. She also requested that the trash area by her unit be cleaned out secondary to odor.
U/O# 90 M. DeMay stated her concern that the heavy equipment used for walkways might harm new roads if the walkways were completed afterwards. She requested that the Meadow Hill website be placed in the Lark.
Treasurer’s report-
David Faxon reported that Meadow Hill remains a very solvent corporation. The income statement shows we are under budget by $46,231 as of June 30, 2012. Some charges, such as landscaping and sewer expense, however, are lagging the period. I estimate the under budget amount is closer to $17,000 favorable with the inclusion of those expenses and adjustments. As of July 13, APM reports our checking account has a balance of $43,116.93. Replacement reserves, held in money market accounts, have a balance of $458,715.27. The total cash balance including checking accounts is $501,832.20 as of July 13, 2012. Capital expenditures during June were $6,952 (pool furniture).
Managers report
A motion was made and seconded to survey the walkways (sidewalks) on Tuesday, July 24 at 8:30 am. to get the information to proceed on quotes for the repair project.
The correspondence was reviewed.
The calendar was reviewed.
Old Business
A motion was made and seconded to rescind the amendment to remove the horse barn as an amenity. The motion passed unanimously. Owners will have the ability to have their horses at Meadow Hill. Owners will be notified by mail of this decision.
The discussion on using the clubhouse for a warming center and the discussion for the second floor restroom in the clubhouse were removed from the agenda secondary to the results of the straw vote that was held at the Annual meeting.
New Business-
A motion was made and seconded to go forward with replacement of the corral fence 1 x 6 size- not to exceed $6000.00 The motion passed unanimously.
A motion was made and seconded to use APM help supervised by our Maintenance Dept. with this project not to exceed $4000.00. The motion passed unanimously.
A motion was made and seconded to accept the updated pool rules with the no smoking clause. The motion passed with 5 for the change and 1 against. The owners will be notified by mail.
The Great Meadows Conservation Trust organization will be invited to come to the Board of Directors meeting to discuss their access to the Glastonbury Meadows through the Hollister Way area.
A motion was made and seconded to purchase a Break for siding repair not to exceed $1600.00. The motion passed unanimously.
The old pool furniture will be placed on Craig’s list for sale.
The BOD went into executive session.
The BOD came out of executive session.
A motion was made and seconded to adjourn the meeting at 5:40 pm. The motion passed unanimously.
L. Fillion, Secretary.