Meadow Hill
Board of Directors Meeting
January, 2012
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3:00 p.m. in the Clubhouse on Tuesday, January20, 2012 by the president, John Goselin.
A quorum was present with the following directors in attendance: J. Goselin, L. Weeks, L. Fillion, R. Bouchard, J. Harris, J. Trustey
E. Schaefer, APM. M. Belcher, APM.
The minutes of the annual meeting December 13, 2011 and the minutes of the December 20, 2011 meeting were approved as written by unanimous consent.
Committee Reports-
Linda Fillion for the welcoming committee stated that Juliana Powch of unit # 280 was given a welcome package with complimentary tickets to official Meadow Hill events.
Joe Trustey for Ann D’Auria of amenities stated that the committee is looking to replace chaise lounges at the pool. Outstanding issues are the bases for the benches and repair of the paddock fencing.
Owners Forum-
U/O #129 F. Kaplan stated that the old exercise room was starting to look good with the repainting. She suggested that the first aid box and no smoking signs be relocated to another wall. She was encouraged to contact the amenity committee with her suggestions.
U/O # 139 S. O’Brien stated that dog owners do not always clean up after their dogs near her unit. It was suggested that she notify APM with the owner’s name and number to report the incidents. She also requested to plant a bush near her porch and was encouraged to follow up with Jane Harris.
U/O # 74 M. Finnegan- requested a committee be formed to improve the river area. She suggested obtaining a portable gazebo. She was encouraged to follow up with Ann D’Auria of the amenities committee. She also requested that the entry area along the road on Hollister Way South that has no grass be planted with ground cover.
U/O # 268 T. Kolwicz- questioned if we would replace the picnic table and benches at the river. The pathway will be cleared using the chipper from Ray’s Tree Service. She also questioned if there was funding in the budget for all the repair and replacement work to be done.
U/O # 168 M. Shea- questioned if the email addresses could be placed in our telephone directory. She was informed that some people did not want their addresses placed in there and that the printer had difficulty fitting them in the format of our directory.
U/O # 129 D. Kaplan- questioned if the trees that were lost with the storms near the clubhouse air conditioners would be replaced. He also requested that the rust be removed from the top of the air conditioners and that they be repainted. He was encouraged to notify APM for a work order.
Brian Lamb of West Side Landscapers presented his concerns and plans for the future . He answered questions regarding trimming methods of the shrubbery. Suggestions were made that our maintenance and some board members would accompany the crew when trimming is done to avoid conflict.
The Maintenance Report-
Work orders were reviewed.
Capitol projects were reviewed.
Treasurer’s report-
R. Bouchard reported that we have $426,472.16 in our reserves.
Managers report
The calendar and correspondence were reviewed.
Old Business
The heat tape placement on the settler models continues.
Further discussion continued on the feasibility of a unisex bathroom for the 2nd floor of the clubhouse.
The Unit Owner Information Forms (census)- 8 owners still outstanding.
New Business-
A map showing the suggested perimeter areas for curbing dogs with an explanation of the rules will be published in an upcoming Lark.
Discussion continued on the possibility of a Meadow Hill sign to help advertise our 55 plus status.
A motion was made and seconded to plant the seedlings obtained from the Arbor Day Foundation in a safe place until they can be permanently planted. We will receive 10 seedlings and perhaps 2 lilac bushes in the spring.
A gas stove was purchased and installed in the clubhouse kitchen. Our previous electric stove was sold.
The BOD went into executive session.
The BOD came out of executive session.
A motion was made and seconded to continue the contract with West Side Landscapers. The motion passed unanimously.
It was agreed to waive the finance charge on U/O # 54.
It was agreed to continue the fine of U/O # 76 with each police report.
The meeting was adjourned at 5:38 p.m.
L. Fillion, Secretary.