Meadow Hill
Board of Directors Meeting
December, 2011
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3:00 p.m. in the Clubhouse on Tuesday, December 20, 2011 by the president, John Goselin.
A quorum was present with the following directors in attendance: J. Goselin, L. Weeks, L. Fillion, R. Bouchard, J. Harris, J. Trustey
M. Belcher, APM.
The minutes of the November 15, 2011 meeting were approved as written by unanimous consent.
Committee Reports-
Linda Fillion for the welcoming committee stated that Mary Hunt of unit # 89 was given a welcome package with complimentary tickets to official Meadow Hill events. It was noted that 6 complimentary tickets were turned in for the Holiday Party.
Jane Harris for grounds stated that she wanted to commend the staff for all the work done for storm cleanup.
Owners Forum-
U/O #148 J. Grant- requested follow up on an electrical issue noted at her unit that might involve internal wiring. She was reassured that an electrician would further investigate the other units attached to hers for wiring problems. She also noted a burning odor. She was cautioned to check that her smoke alarms were functioning. She also stated that noise was a problem during the night. She did call the police to investigate. She was encouraged to continue to report incidents to the police as they occur.
U/O #334 L. Weeks- requested permission to install a gas ventless log insert in the fireplace. Also, to install a 14” and a 10” Solatube Daylighting System in the living room and a bathroom respectfully. A motion was made and seconded to grant permission for these items. The motion passed with 1 abstention.
U/O #129 F. Kaplan- questioned if the old exercise room in the clubhouse could be re-done for a nicer look when entering the clubhouse. Reassurance was given that it was a project that maintenance had planned for completion. It is to be painted, perhaps a rug obtained, and some furniture brought down from Hollister House.
The Maintenance Report-
Work orders were reviewed.
A motion was made and seconded to apply heat tape to unit # 96 with a letter to be sent to the owner notifying her of the application. The motion passed unanimously.
Capitol projects were reviewed.
Treasurer’s report-
R. Bouchard reported that we have $426,000.00 in our reserves.
Managers report
The calendar and correspondence were reviewed.
Old Business
Unit # 298’s rubber roof replacement is being completed today.
Attorney Pearlstein is still looking over the new rules.
New Business-
The sub committee gave an update on using the clubhouse as a warming facility. Discussed was the idea of changing the electric stove to a gas stove using the gas line already present; purchasing 4 ceiling fans for the main room; investigating a bathroom for the upstairs. A motion was made and seconded to purchase a gas stove from the social committee monies. The motion passed unanimously. John Perry will be asked to join the sub committee. The committee will look into options for adding an accessible bathroom to the 2nd floor of the Clubhouse with a goal of asking owner approval of the generator and bathroom in 2012
Replacement of the cylinder on the front door of the clubhouse will be done.
A motion was made and seconded to have Attorney Pearlstein write an amendment to end the use of the stable for horses as an amenity. The motion passed with 5 yes…1 no votes. The issue will then be presented to the homeowners for a vote.
One more letter will be sent to those who have not replied to the unit owner information form (census). And for any owners who do not comply, to be sent letters for fines and hearings to be held at the January Board Meeting.
A committee will discuss concerns with West Side prior to renewing the contract.
The common fee payment late fees will be charged if the payment does not arrive at APM by the 10th of the month.
The BOD went into executive session.
The BOD came out of executive session.
A motion was made and seconded to continue with further proceedings on Unit # 70 and Unit # 78 if necessary with Attorney Rosenberg. The motion passed unanimously.
The meeting was adjourned at 5:30 p.m.
L. Fillion, Secretary.