Meadow Hill
Board of Directors Meeting
November, 2011
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3:05 p.m. in the Clubhouse on Tuesday, November 15, 2011 by the president, John Goselin.
A quorum was present with the following directors in attendance: J. Goselin, L. Weeks, L. Fillion, R. Bouchard. J. Harris
C. Hannah, APM.
The following directors were absent: J. Trustey
A motion was made and seconded to have Officer Kennedy of the Glastonbury
Police Department speak prior to the regular Board meeting. The motion passed unanimously.
An informative discussion was given regarding the process that takes place with the police department and emergency medical technicians when a 911 call is made by an owner at Meadow Hill. Reassurance was given that the police know exactly where a caller is located. R.Bouchard will check with the police department to get suggestions of what we as a Board can do to make locating the units easier once they enter our grounds. Officer Kennedy also spoke of the importance of being involved with the Triad and File of Life stickers for anyone who has medical needs. This information is readily available at the Riverfront Community Center.
A proposal of using the clubhouse as a shelter or warming area if power was lost was raised. Officer Kennedy stated he felt that would be a positive thing to provide for our owners: further investigation will be pursued by a sub- committee led by R. Bouchard.
The minutes of the October 18, 2011 meeting were approved as written by unanimous consent.
Committee Reports-
Jane Harris for grounds stated that she wanted to commend the staff for all the work done for storm cleanup. We had a shredder available for 2 and ½ days which greatly helped in disposal of tree limbs.
Owners Forum-
U/O #175 J. Harris- requested permission for a gas log for her fireplace that will necessitate going through the siding to install.
U/O #272 K. Collins- requested an update on the walkway extension at the side of her unit. Reassurance was given that the work would be completed within the next week.
U/O #57 A. D’Auria- questioned what would be done to the clubhouse if it were to be used as a shelter. Things to be considered would be obtaining a generator, gas stove, gas log and better access to the bathrooms.
The Maintenance Report-
Work orders were reviewed.
Capitol projects were reviewed.
Treasurer’s report-
R. Bouchard reported that we have $484,113.00 in our reserves prior to paying off the siding loan. At present, we have $ 384,694.00 in the reserve fund.
The Association Manager’s report-
The calendar and correspondence were reviewed.
Old Business
Two more bids will be obtained for Unit # 298’s rubber roof replacement.
New Business-
As of 12/01/2011-Eric Schaefer will replace Chuck Hannah as our manager at APM.
A motion was made and seconded to use APM staff for winter snow shoveling-if our maintenance supervisor had workers become available that he would direct them to APM. The motion passed unanimously.
The finance committee presented the fiscal 2012 budget with no increases.
The BOD went into executive session.
The BOD came out of executive session.
A motion was made and seconded that the budget be approved with the changes made in the wording. The motion passed unanimously.
A motion was made and seconded to continue with the proceedings on Unit #66. The motion passed unanimously.
A motion was made and seconded to accept the requested proposal for a gas log for Unit #175. The motion passed with 1 abstention- Jane Harris.
The meeting was adjourned at 5:43 p.m.
L. Fillion, Secretary.