Meadow Hill
Board of Directors Meeting
April, 2011
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3:02 p.m. in the Clubhouse on Tuesday, April 19, 2011 by the president, John Goselin.
A quorum was present with the following directors in attendance: J. Goselin, L. Weeks, R. Bouchard, L. Fillion, J.Trustey, J. Harris.
C. Hannah, APM
The minutes of the February 15, 2011 meeting will be reviewed at the next Board Meeting.
Committee Reports-
Elaine Strong- for grounds reported that not all Villages responded to her request for their needs. A listing of work orders for Adena Ridge was presented. Her total budget proposed was $825.00. A motion was made and seconded to approve the budget.
Ann D’Auria- for amenities reported that picnic tables will not be available from the school. Further ideas will be looked into. Suggestions for a pitch and putt in the corral area and a basketball net behind the barn were presented. The benches will be placed for residents on the North and South side of the road to use and evaluate.
Linda Fillion – for the welcoming committee stated that new owners- Ronald King U/O#86, David and Linda Faxon U/O#33 and Solveig O’Brien U/O#139 were given welcome packages and complimentary tickets to official Meadow Hill events.
Owners Forum-
U/O #129 F. Kaplan spoke of her concern for resolution of a freezing water problem located on the walkway to their garage and trash area. The repairs that have been done by Maintenance have not been effective. Another review of the area will be done.
U/O #57 A. D’Auria spoke of a water problem at her front entrance and requested that a dry well might be considered to alleviate the issue.
U/O #112 E. Strong questioned who was responsible for the electric tapes application to prevent ice flow problems on roofs especially the Settler units. The tapes are purchased by the Association while the electricity is paid by the resident.
U/O#97 J. Vollinger spoke about observing the difficulty of our maintenance staff had working with rental equipment to get the job done on the lawns in a timely fashion. He questioned the possibility of purchasing equipment rather than renting it.
U/O#272 K. Collins spoke about drivers not abiding the traffic signs to keep right and exceeding the speed limit.
The Maintenance Report-
Work orders were reviewed.
Capitol projects were reviewed.
Treasurer’s report-
R. Bouchard Treas.- reported that our total reserves are at $444,943.21 as of March 31, 2011. He stated that we have the money to absorb the cost of the snow removal.
The Association Manager’s report-
The calendar and correspondence were reviewed.
Old Business-
Roadway Paving has been held for discussion at a later date.
U/O # 53 requested reimbursement of $501.05 for wood floor repairs from exterior water leakage. This was approved.
Reimbursement for U/O #24 snow removal was again denied.
New Business
A motion was made and seconded to approve the request from U/O# 328 to install a permanent gas grill on their patio and a gas heater in their enclosed porch. The motion passed unanimously with a caveat that the grill be located 4 feet from the siding.
A motion was made and seconded to not “Opt-Out” on insurance coverage. The motion passed unanimously. Our Association Insurance Policy (USI) will cover all betterment’s in the condominiums.
A motion was made and seconded to purchase mulch for homeowners and specified common areas in need contingent on approval of the president. The motion passed unanimously.
A review of AT&T U-verse Services was discussed and denied again.
A motion was made and seconded to replace the gas fired furnace at the clubhouse with Glastonbury Burner. The motion passed unanimously.
FHA Qualification for Meadow Hill will be approached if needed in the future.
The BOD went into executive session at 5:25 p.m.
The BOD came out of executive session.
The meeting was adjourned at 6:15 p.m.
Respectfully submitted,
L.Fillion, Sec.