Meadow Hill
Board of Directors Meeting
October, 19 2010
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3p.m. in the Clubhouse on Tuesday, October 19, 2010 by the president, John Goselin.
A quorum was present with the following directors in attendance: J. Goselin, L. Weeks, L. Fillion, L. May, J. Trustey
C. Hannah, APM
The following director was absent: J. Harris
The minutes of the September 21, 2010 meeting were approved as written by unanimous consent.
Committee Reports
A. S. MacGregor- for the greenhouse stated that the number of plants per owner has been raised to 5 from the 3 originally allowed. A proposal for the grounds committee from Elaine Strong who will continue to be involved with the committee was presented.
B. L. Fillion- for the Welcoming Committee reported that our newest resident, Rosemary Poole, was given a welcome package and made use of her complimentary tickets to attend the Octoberfest. Tickets number 7 & 8 were given to Rosemary.
C. J. Goselin- for Amenities update stated that the three benches have arrived and 1 is in place by the flagpole for all to see.
Owners Forum
U/O# 171 R. Bouchard- requested authorization to rent the clubhouse for a cribbage tournament on 12/05/10. Approval was granted. He appreciates the privacy fence that was placed by the dumping area.
U/O# 168 M. Shea- requested that a large pine tree be removed from the common area in front of her unit.
U/O# 272 K. Collins- questioned the decision making process for the removal of trees. A neighbor was upset with a removal of a pine tree on the common ground. An attempt will be made for neighbors to be informed of trees that will be removed.
U/O# 288 S. MacGregor-responded that the decision to remove that tree was made by the Board of Directors on a walk through to determine where dangerous or sick trees were located.
U/O# 106 N. Trudell-submitted a letter read by the Secretary requesting to use the barn for patio furniture storage during the winter.
The Maintenance Report
Work orders were reviewed.
Capitol projects were reviewed.
An update and clarification of the starting date was discussed for the Clubhouse roof repair by the Tedone Building and Remodeling Co.
Chimney caps and vent stacks will be observed when Maintenance is checking the roofs and cleaning gutters.
Treasurer’s report
L. May, Treas.- reported that we are slightly under budget. A regular deposit of $7,500 was made in September and our total reserves are now $411,891. The Social Committee budget has $1910.00. The Octoberfest netted $310.00 profit.
The Association Manager’s report-
The calendar and correspondence were reviewed.
Old Business
A motion was made and seconded that U/O # 32 A. Pensiero will be informed that she is responsible for the $164.30 bill for unclogging her sewer drain. The motion passed unanimously.
The review of the samples of a Draft of Meadow Hill Maintenance Standards will be held for a special session.
The discussion of “residency” was continued with a plan to add the statement to our rules and regulations clarifying whom is considered a “resident”.
A motion was made and seconded that the unit owners will be informed of the test speed bump installation in April on Hollister Way South in the March, 2011- Lark publication.
New Business
A motion was made and seconded to approve the plan for the M. Alliod 2010 audit. The motion passed unanimously.
Discussion continued on the issue of the road from Hollister Way West to Hollister Way North. The chain is removed. A motion was made and seconded to remove one of the posts at each end of Dogwood Lane and install an Emergency Use Only sign at each end on the remaining posts. The motion passed unanimously. A proposal was made to check into One Way Do Not Enter signs for the islands at Hollister Way West and the South entrance onto main Street.
Damage to cars done by acorns from trees beyond our fence was discussed.
Research will be continued on a proposal for a canopy over the end of the swimming pool deck adjacent to the large oak tree.
A motion was made and seconded that the request from N. Trudell for storage of patio furniture in the barn be denied.
The Manager’s draft of the budget beginning the fiscal year beginning Jan.1 was reviewed.
The BOD went into executive session at 4:45 p.m.
The BOD came out of executive session.
The meeting was adjourned at 5:40 p.m.
Respectfully submitted,
L.Fillion,Sec.
Meadow Hill
Board of Directors Meeting
October, 19 2010
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3p.m. in the Clubhouse on Tuesday, October 19, 2010 by the president, John Goselin.
A quorum was present with the following directors in attendance: J. Goselin, L. Weeks, L. Fillion, L. May, J. Trustey
C. Hannah, APM
The following director was absent: J. Harris
The minutes of the September 21, 2010 meeting were approved as written by unanimous consent.
Committee Reports-
A. S. MacGregor- for the greenhouse stated that the number of plants per owner has been raised to 5 from the 3 originally allowed. A proposal for the grounds committee from Elaine Strong who will continue to be involved with the committee was presented.
B. L. Fillion- for the Welcoming Committee reported that our newest resident, Rosemary Poole, was given a welcome package and made use of her complimentary tickets to attend the Octoberfest. Tickets number 7 & 8 were given to Rosemary.
C. J. Goselin- for Amenities update stated that the three benches have arrived and 1 is in place by the flagpole for all to see.
D.
Owners Forum
U/O# 171 R. Bouchard- requested authorization to rent the clubhouse for a cribbage tournament on 12/05/10. Approval was granted. He appreciates the privacy fence that was placed by the dumping area.
U/O# 168 M. Shea- requested that a large pine tree be removed from the common area in front of her unit.
U/O# 272 K. Collins- questioned the decision making process for the removal of trees. A neighbor was upset with a removal of a pine tree on the common ground. An attempt will be made for neighbors to be informed of trees that will be removed.
U/O# 288 S. MacGregor-responded that the decision to remove that tree was made by the Board of Directors on a walk through to determine where dangerous or sick trees were located.
U/O# 106 N. Trudell-submitted a letter read by the Secretary requesting to use the barn for patio furniture storage during the winter.
The Maintenance Report-
Work orders were reviewed.
Capitol projects were reviewed.
An update and clarification of the starting date was discussed for the Clubhouse roof repair by the Tedone Building and Remodeling Co.
Chimney caps and vent stacks will be observed when Maintenance is checking the roofs and cleaning gutters.
Treasurer’s report-
L. May, Treas.- reported that we are slightly under budget. A regular deposit of $7,500 was made in September and our total reserves are now $411,891. The Social Committee budget has $1910.00. The Octoberfest netted $310.00 profit.
The Association Manager’s report-
The calendar and correspondence were reviewed.
Old Business-
A motion was made and seconded that U/O # 32 A. Pensiero will be informed that she is responsible for the $164.30 bill for unclogging her sewer drain. The motion passed unanimously.
The review of the samples of a Draft of Meadow Hill Maintenance Standards will be held for a special session.
The discussion of “residency” was continued with a plan to add the statement to our rules and regulations clarifying whom is considered a “resident”.
A motion was made and seconded that the unit owners will be informed of the test speed bump installation in April on Hollister Way South in the March, 2011- Lark publication.
New Business-
A motion was made and seconded to approve the plan for the M. Alliod 2010 audit. The motion passed unanimously.
Discussion continued on the issue of the road from Hollister Way West to Hollister Way North. The chain is removed. A motion was made and seconded to remove one of the posts at each end of Dogwood Lane and install an Emergency Use Only sign at each end on the remaining posts. The motion passed unanimously. A proposal was made to check into One Way Do Not Enter signs for the islands at Hollister Way West and the South entrance onto main Street.
Damage to cars done by acorns from trees beyond our fence was discussed.
Research will be continued on a proposal for a canopy over the end of the swimming pool deck adjacent to the large oak tree.
A motion was made and seconded that the request from N. Trudell for storage of patio furniture in the barn be denied.
The Manager’s draft of the budget beginning the fiscal year beginning Jan.1 was reviewed.
The BOD went into executive session at 4:45 p.m.
The BOD came out of executive session.
The meeting was adjourned at 5:40 p.m.
Respectfully submitted,
L.Fillion,Sec.