{"id":3504,"date":"2026-03-31T08:05:29","date_gmt":"2026-03-31T14:05:29","guid":{"rendered":"https:\/\/meadowhill.net\/?p=3504"},"modified":"2026-03-31T08:05:29","modified_gmt":"2026-03-31T14:05:29","slug":"minutes-march-2026","status":"publish","type":"post","link":"https:\/\/www.meadowhill.net\/?p=3504","title":{"rendered":"Minutes March 2026"},"content":{"rendered":"

Meadow Hill<\/strong>
\nExecutive Board Meeting Minutes<\/strong>
\nMarch 18, 2026<\/strong><\/p>\n

\nThe Executive Board Session was called to order at 9:15 AM.
\nBoard Members Present: Jim Fuda, Brenda Berk, Walter Brownsword, Terry Bogli, and Paul Frederick. Deb Wellington was present by phone. Also Present: Brian Milano of Imagineers.<\/p>\n

According to state law, voting on issues discussed in the Executive Session must take place in the Board of Directors’ Open Session. Refer to the Open Session notes below for any decisions made by the Board regarding topics discussed in the Executive Session.<\/p>\n

The meeting was adjourned at 9:55 AM.<\/p>\n

Open Session
\n1. Call to Order: 10:02 AM. Board members present include Jim Fuda, Brenda Berk, Walter Brownsword, Terry Bogli, and Paul Frederick. Deb Wellington attended via Zoom. Donna Whelan is on vacation. Brian Milano of Imagineers and Darien Covert.<\/p>\n

Meadow Hill Maintenance Manager, were also in attendance.<\/p>\n

2. President\u2019s Remarks: President Fuda welcomed everyone present. Darien and Mike were recognized for their efforts during the recent snowstorms.
\nHe also emphasized the importance of residents attending meetings and reading emails and communications from the Board to stay informed, stay up-to-date, and participate in community operations, projects, and decisions.<\/p>\n

3. Minutes:
\n– February 18, 2026, Executive Board Minutes \u2013 Approved
\n– March 4, 2026, Planning Minutes \u2013 Approved<\/p>\n

4. Hearing: Unit 135 Ownership and Noise DisputeTara Patrick, owner and resident of unit 135, read a prepared statement outlining her history with ownership, residency, and noise complaints at the unit. Ms. Patrick mentioned that her father had passed away. In her closing remarks, she asked the Board to consider the 80\/20 rule exception in its decision.
\nMary Anne Costerella, owner and resident of unit 133, attended via ZOOM. Ms.
\nCosterella stated that the issue is not mainly about noise or late hours, but rather about age requirements.
\nThe Board acknowledged both parties\u2019 situations and said the matter would be
\nreviewed with the Association\u2019s attorney for discussion with the Board, and a
\ndecision would be issued within 30 days.
\n5. Roofing Project Update:
\nThe Roofing Project presentation took place on March 12 and was well attended,
\nwith 50 people either present in person or attending via phone\/Zoom. Matt Herceg from Becht and Corey Turner from Turner Construction participated and presented. Scott Sandler, the Association’s attorney, was also present. The next step is to\u00a0\u00a0secure loan approval from Windsor Federal. The Board is assembling and will send out a detailed unit owner information packet, including a cover letter, project details and timelines, Q&A, financials, and owner
\nfinancing options pending Windsor Federal approval. After obtaining project
\napprovals, the Board will communicate a detailed construction plan that includes safety protocols and the project communication leader before starting the project.
\n6. Financial Report: Brenda Berk, Treasurer
\nThe full Financial Report is on pages 10 \u2013 37 of the Board Packet
\nThe big story year to date has been the weather.
\nSnow storms, mostly on weekends, have affected our expenses year-to-date.
\nOver time through the 3\/1\/26 totaled $7,222.08
\nEquates to approximately $590 in payroll tax
\nPayroll snow for outside help in snow clearing is just under the annual budget.
\nSnow removal supplies are over the annual budget by $178.
\nOther miscellaneous expenses, approximately $1,500 that was not budgeted are
\nadding to the overage. ll in the impact of the snowstorms has caused a $9.5K
\noverage to plan.
\nWe will need to cut expenses elsewhere or find a way to replace those funds.
\n7. Maintenance Report: Darien Covert The full Maintenance report is on pages 38 \u2013 46 of the Board Packet. Darien asked that unit owners coordinate with him as soon as possible to specify who will use the garden plots and schedule rototilling. Darien and Mike will soon clear, pick up large branches, and trim limbs. With permission, he will inspect unit 274 and the neighboring unit to identify the source of water leaks.
\n8. Managers\u2019 Report: Available on page 47 of the Board Packet.
\n9. Business Items:
\n\u2022 Rule Change \u2013 the Board received public input on the proposed rule change
\nfor Section 14 and, after a motion by Paul Frederick and seconded by Brenda
\nBerk, voted 6 Yes, 0 No to approve the change.
\n\u2022 Hollister House\/Capital Gains: The board clarified that capital gains from
\nthe sale of development rights of Hollister House are the responsibility of the
\nindividual unit owner, who should consult their accountant at the time of
\nselling their unit.
\n10. Open Session:
\n\u2022 Unit 174 (Eileen Rothfarb)- asked the Board to eliminate spending to maximize
\nfunds for the roofing project.
\nResponse: There is very little discretionary money available in the budget to
\ndelay funding until the roofing project is complete. Large, required items like
\nInsurance consume most of the operating budget.
\n\u2022 Unit 174 (Peter Rothfarb \u2013 asked for clarification on the roof project.
\nResponse: Questions asked during Open Session regarding the roofing project
\nare being assembled with others from the presentation and will be included in
\nthe information Packet to be sent out by the Board.
\n\u2022 Unit 274 (Robert M) sought Board guidance about a leaking window in his unit.
\nDarien will review the issue with the Unit Owner after the meeting.
\n\u2022 Unit 100 – Jane Rochford suggested making follow-up and quality checks on
\nprojects more formal.
\n\u2022 Unit 240 (Harris Berloe) \u2013 requested that roof documents and details be provided.
\n11. Adjournment: A motion to adjourn was made by Brenda Berk and seconded by Walter Brownsword. The vote was unanimous\u20145 Yes, 0 No.
\nMeeting adjourned at 11:35 PM
\nMinutes submitted by: Paul Frederick, Temporary Secretary
\nApproved: By e-mail vote on March 28, 2026. (5 Yes, 0 No<\/p>\n","protected":false},"excerpt":{"rendered":"

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