{"id":3494,"date":"2026-02-12T08:35:59","date_gmt":"2026-02-12T14:35:59","guid":{"rendered":"https:\/\/meadowhill.net\/?p=3494"},"modified":"2026-02-25T11:21:09","modified_gmt":"2026-02-25T17:21:09","slug":"minutes-february-2026","status":"publish","type":"post","link":"https:\/\/www.meadowhill.net\/?p=3494","title":{"rendered":"Minutes February 2026"},"content":{"rendered":"<p style=\"text-align: center;\"><strong>Meadow Hill<br \/>\n<\/strong><strong>Executive Board Meeting Minutes|<br \/>\n<\/strong><strong>February 18, 2026<\/strong><strong>\u00a0<\/strong><\/p>\n<p><strong>The Executive Board Session was called to order at 9:15 AM.<\/strong><\/p>\n<p><strong>Board Members Present:<\/strong> Jim Fuda, Brenda Berk, Donna Whalen, Walter Brownsword, Terry Bogli, and Paul Frederick. Deb Wellington was present by phone. Also Present: Brian Milano of Imagineers.<\/p>\n<p>Per state law, voting on any issues discussed in the Executive Session is done in the Open Session of the Board of Directors meeting. See the Open Session notes below for any action taken by the Board on any item discussed in the Executive Session.<\/p>\n<p>The meeting was adjourned at 9:55AM.<\/p>\n<p><strong>Open Session<\/strong><\/p>\n<ul>\n<li><strong>Call to Order:<\/strong> 10:02 AM. Board members present: Jim Fuda, Brenda Berk, Donna Whalen, Walter Brownsword, Terry Bogli, and Paul Frederick. Deb Wellington attended via Zoom. Brian Milano of Imagineers and Darien Covert, Meadow Hill Maintenance Manager, were also in attendance.<\/li>\n<li><strong>President\u2019s Remarks:<\/strong> President Jim Fuda welcomed all in attendance. Jim extended condolences on behalf of the Board to the family of Kathy Collins, and long-time resident and friend, who passed away this week.<\/li>\n<li><strong>Financial Report<\/strong>: Brenda Berk, Treasurer: The revenue collected each month is budgeted at $77,285.58. This amount does not change from month to month. Our expenses are different each month, so oversight of cash is necessary. Every January we make a down payment on the Master Insurance Policy for the association. The down payment at the end of January was in the amount of $62,275.16. Due to the timing of payments in the last quarter of the year, we can accumulate some extra cash in the operating budget, but not nearly enough to cover a large invoice. The last two years, we have budgeted money to pull from the reserves to pay the insurance. The money is repaid to the reserves in the same year. Weekend snowstorms have impacted our expenses for January. Imagineers is now reclassing overtime out of the regular payroll line, so we have the impact to unplanned work events. The OT for January was $2,280.32 \u2013 all unbudgeted. This also increases payroll taxes. We paid temporary snow help $1,825. We also purchased food for those who were here for two days\u2019 work. Annual budget for this is $2,480. Snow removal supplies $1,520 with a budget of $3,700. This is mainly for road, salt for the walkways, shovels, etc. Maintenance and fuel equipment is overstated by $783.47 as road salt invoice was incorrectly booked to that account.<\/li>\n<li><strong>Maintenance Report:<\/strong> Darien Covert: Our salt use has tripled this year due to the weather. The Maintenance department has dealt with many ice dam issues. Mr. Covert\u2019s full report and work order update can be found beginning on page 31 of the Board Packet.<\/li>\n<li><strong>Manager\u2019s Report:<\/strong> Brian Milano\u2019s report can be found on page 39 of the Board Packet.<\/li>\n<\/ul>\n<p><strong>Business Items<\/strong><\/p>\n<ul>\n<li><strong>Roofing Project:<\/strong> The Board has scheduled a Community Presentation of the Roofing Project for March 12<sup>th<\/sup>, at 7:00 at the Clubhouse. This meeting will address the timing, cost, need and funding for the project. The project will need community approval for the project. The Board Members and our roofing consultant will be there to answer questions.<\/li>\n<li><strong>Traffic Committee<\/strong>: Phase One will be finished with the removal of two bushes at the South entrance and one bush at the traffic circle at HWS\/HWN. Phase Two can be found in the Board Packet on page 47. The committee discussed traffic safety measures, focusing on the placement of speed tables to slow down traffic. Also suggested by the committee was to change the flow of traffic on the traffic circle at HWS\/HWN (near the clubhouse) and make it a true roundabout. See Packet for graphics. More information will be presented in future planning\/board meetings as we continue to improve resident safety. The majority of the Board was supportive of the suggestions. For now, we all need to slow down!<\/li>\n<li><strong>Rule Change:<\/strong> The Board has agreed to eliminate Section 14 (The rules related to horses) because, at present, horses are not allowed at Meadow Hill. The rules will be suggested that \u201cHorses are not currently allowed at Meadow Hill. The Board asked the maintenance department to remove the stable sign and all other \u201chorse related\u201d signs from that area.<\/li>\n<li><strong>Tru Green: <\/strong>The scope of work has been finalized based on the consultant\u2019s recommendations.<\/li>\n<li><strong>Clubhouse Improvements:<\/strong> Phase one of the Clubhouse Improvements was to paint the walls, both upstairs and downstairs. Darien and Mike will resume painting this month. Brenda and Walter have developed Phase Two of the Improvement project: to refurbish the bathrooms. This project will widen one stall in each bathroom to accommodate a walker, new doors and partitions, new vanities, and lighting. This project was budgeted for 2026 but will need an extra $600 which will need approval by vote.<\/li>\n<li><strong>Community Survey:<\/strong> Deb Wellington has suggested we put out a community survey to elicit suggestions from the community. Deb will send out a sample to the Board for discussion. No decision was made. There was mixed reaction to the need for a survey. More to follow.<\/li>\n<\/ul>\n<p><strong>Open Session<\/strong><\/p>\n<ul>\n<li><strong>Lee Bogli<\/strong> inquired about the cost to heat the greenhouse. He commented on the traffic flow on HWN as being awkward.<\/li>\n<li><strong>Vicky Germani<\/strong> asked if the carpet coming in from the pool might be replaced with other material. She also asked if the faucets at the bars be replaced because one of them fell apart at our Valentine\u2019s Brunch last Sunday. Darien was directed to change both faucets as part of maintenance budget.<\/li>\n<li><strong>Toni Dolan<\/strong> suggested that one of the questions on the survey be \u201cHow can we get more attendance at the monthly Board meetings?\u201d<\/li>\n<li><strong>Gary Vollinger:<\/strong> Vollinger informed us that he had heavy storm damage. He feels this is because he was asked to take down his deck panels. According to Mr. Vollinger, this damage prevented them from exiting from their slider. Darien Covert reminded him that many unit owners had issues with ice dams and it could be that the flashing needs to be replaced. Brian Milano told us that all ice damage issues need to start with a call to your insurance company.\u00a0 Also, Mr. and Mrs. Vollinger feel that the Board has not responded to the many questions they had about the deck panel removal and presented the Board with a list that they believe need to be addressed. The Board will respond to this in a timely manner.<\/li>\n<\/ul>\n<p><strong>Board Actions<\/strong><\/p>\n<ul>\n<li>A motion was made by Paul Frederick and seconded by Terry Bogli to approve the Contract from D\u2019Anna Agronomic Consultants, on an \u201cas needed\u201d basis. <strong>Vote: Yes,6\/No,1<\/strong><\/li>\n<li>A motion was made by Brenda Berk and seconded by Donna Whalen to approve the Tru Green contract. <strong>Vote: Yes,7\/No, 0<\/strong><\/li>\n<li>A motion was made by Donna Whalen and seconded by Terry Bogli to approve $4,600 for the clubhouse bathroom improvement project. <strong>Vote: Yes,7\/No,0<\/strong><\/li>\n<\/ul>\n<ol start=\"9\">\n<li><strong>Set Hearing Dates:<\/strong> The Board has issued two second notices to two unit owners for violations, non-compliance and complaints. Hearings will be scheduled if no response is received.<\/li>\n<li>Adjournment: Motion to adjourn was made by Brenda Berk and seconded by Paul Frederick to adjourn the meeting. Vote: Unanimous.<\/li>\n<\/ol>\n<p><strong>Meeting adjourned at 11:15 AM<br \/>\n<\/strong><strong>Minutes submitted by:<\/strong> Donna Whalen, Secretary<br \/>\n<strong>Minutes approved by email: <\/strong>February 25, 2026. Vote: Yes,7\/No,0<\/p>\n<p style=\"text-align: center;\"><strong>Meadow Hill<br \/>\n<\/strong><strong>Executive Board Planning Meeting Minutes<br \/>\n<\/strong><strong>Wednesday, February 4, 2026<\/strong><\/p>\n<p><strong>Background and Purpose<\/strong><\/p>\n<p>The Executive Board Planning Meeting provides a forum for the Board to discuss the operation and functioning of Meadow Hill, allowing the Board to discuss topics in more detail and depth than time permits at the monthly Executive Board Meetings. This planning meeting is open to residents\u2019 attendance as it is an open meeting per our by-laws. <strong><em>No action will be voted on or taken at this meeting. Discussion is limited to Agenda items and time permitting<\/em><\/strong>.<\/p>\n<p><strong>10:00 Open Session<\/strong><\/p>\n<p><strong>Call to Order<\/strong>: 10:00 AM. Board members in attendance: Jim Fuda, Brenda Berk, Donna Whalen, Walter Brownsword, Terry Bogli, and Paul Frederick. Deb Wellington attended via Zoom.<\/p>\n<p><strong>Agenda Items for Review and Discussion<\/strong><\/p>\n<ol>\n<li><strong>2026 Planning<\/strong>\n<ol>\n<li><strong>Clubhouse Renovation Updates:<\/strong> Brenda Berk -The downstairs painting is about 30% completed. The Maintenance Dept. have been very busy with snow issues. Hopefully there will be time soon to continue the painting project. The renovation plan also includes enlarging one stall in each bathroom to accommodate a walker, replacing the vanity in the Women\u2019s bathroom, and replacing the lighting. Walter Brownsword and Brenda have priced out the work. The cost of the replacement of the stall will be voted on by email when we get the final numbers. This project was planned and budgeted for last year.<\/li>\n<li>Deb Wellington suggested a review of core definitions found in our documents such as, \u201cunit Owners\u201d, \u201ctenants\u201d, and \u201cresidents\u201d. Paul Frederick and Deb agreed to compile a list of needed definition updates for future consideration.<\/li>\n<\/ol>\n<\/li>\n<li><strong>Committees \u2013 <\/strong>\n<ol>\n<li>The Board discussed the coordination between Maintenance and Capital Improvement Committees, with proposing that maintenance projects stay within the operating budget while capital projects require additional assessment and prioritization. Further discussion will occur to define the distinction of when a project is a Capital Project<\/li>\n<li>Brenda Berk &#8211; the surveying of the interior areas for overgrown shrubs could be part of the Grounds Committee moving the focus from the exterior gardens to the interior areas. Brenda and Terry Bogli will develop a plan to complete the review of overgrown shrubs.\u00a0 In addition, there is an idea to create a volunteer effort to oversee some of the perennial beds in common areas.<\/li>\n<\/ol>\n<\/li>\n<li><strong>AED Device<\/strong> \u2013 The Board decided to postpone the decision until May, when Deb Wellington and Kathy Proulx return from Florida, allowing them to have a Glastonbury EMS contact present her experience with AEDs to the Board.<\/li>\n<li><strong>Solar Program<\/strong> \u2013 The Board discussed solar panel installation. Though the legislation that just passed applies only to stand alone condos, the Board decided to explore its viability for the Clubhouse and potentially inform unit owners about individual installation options.<\/li>\n<li><strong>Rule Change<\/strong> \u2013 Jim Fuda \u2013 A proposed rule change will need to be addressed. This change should state that \u201cHorses are currently prohibited at Meadow Hill\u201d. Jim will work on this item. It was also suggested that we remove any horse-related signs on the property.<\/li>\n<\/ol>\n<p><strong>Open Session<\/strong><\/p>\n<ul>\n<li>Lee Bogli expressed concerns about the irrigation controls being in his basement.<\/li>\n<li>Mike Proulx reminded the Board of a document he created relating to overgrown shrubs and problem areas on the grounds. He believes this document would be helpful to Brenda and Terry.<\/li>\n<\/ul>\n<p>At 11:01AM a motion was made by Walter Brownsword and seconded by Brenda Berk to move to Executive Session.<\/p>\n<p>The Board reconvened from Executive Session at 12:39PM.<\/p>\n<p>At 12:40PM a motion was made by Terry Bogli and seconded by Walter Brownsword to close the regular session.<\/p>\n<p>Minutes Submitted by: Donna Whalen, Secretary<\/p>\n<p>Minutes approved by email: February 11, 2026\/ Vote: Unanimous<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>.<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[6],"tags":[],"class_list":["post-3494","post","type-post","status-publish","format-standard","hentry","category-boardminutes"],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts\/3494","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=3494"}],"version-history":[{"count":3,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts\/3494\/revisions"}],"predecessor-version":[{"id":3498,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts\/3494\/revisions\/3498"}],"wp:attachment":[{"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=3494"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=3494"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=3494"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}