{"id":3133,"date":"2023-02-06T10:38:36","date_gmt":"2023-02-06T16:38:36","guid":{"rendered":"https:\/\/meadowhill.net\/?p=3133"},"modified":"2023-02-06T10:38:36","modified_gmt":"2023-02-06T16:38:36","slug":"minutes-january-2023","status":"publish","type":"post","link":"https:\/\/www.meadowhill.net\/?p=3133","title":{"rendered":"Minutes January 2023"},"content":{"rendered":"<p style=\"text-align: center;\"><strong>Meadow Hill, Inc.<br \/>\n<\/strong><strong>Minutes of Executive Board Meeting<br \/>\n<\/strong><strong>January 18, 2023 <\/strong><\/p>\n<p><strong>Associated Package\/Agenda <a href=\"https:\/\/MeadowHill.net\/MHData\/Package202301.pdf\">&lt;read&gt;<\/a><\/strong><\/p>\n<p><strong>Executive Session<\/strong><\/p>\n<p>The Executive Session convened at 12:45 PM by President Toni Dolan with Board Members present:\u00a0 Vice-President Ed Litke, Secretary Jim Fuda, Directors Dave Faxon, Sandy O\u2019Leary, and Ron King. Treasurer Dawn Faucher was ill and unable to attend.<\/p>\n<p>Per state law, voting on any issue discussed in Executive Session is done in Open Session of the Board of Directors meeting. See the Open Session notes below for any action necessary by the Board on any item discussed in Executive Session<\/p>\n<p>The Executive Session closed at 1:28 PM.<\/p>\n<p><strong>Open Session<\/strong><\/p>\n<p>The Open Session of the Executive Board Meeting convened at 1:33PM.<\/p>\n<p><strong>Roll Call: <\/strong>Present were President Toni Dolan, Vice-President Ed Litke, Secretary Jim Fuda, Directors Dave Faxon, Sandy O\u2019Leary, and Ron King. Treasurer Dawn Faucher was ill and unable to attend.<\/p>\n<p><strong>President\u2019s Remarks:<\/strong> President Dolan greeted and thanked all attending.<\/p>\n<p><strong>Hearing<\/strong>: <strong>105 HWS Age Restriction Violation &#8211; <\/strong>a hearing was conducted to determine the facts of a reported violation in November\/December of exceeding the 30-day limit of children overnight stay raised in a complaint from Unit Owner #103 to the Board and Imagineers. The Unit Owner of #105 provided written testimony as the unit owner was unable to attend the hearing. Comments submitted to Imagineers were acknowledged and will be considered in the Board\u2019s review of the violation.<\/p>\n<p><u>Vote:<\/u> Motion to close the hearing was made by Jim Fuda, seconded by Ron King, and approved unanimously (6 Yes, 0-No) of members present. The Board will issue a decision within 30-days.<\/p>\n<p><strong>Minutes \u2013 <\/strong>Minutes of the December 21, 2022, Executive Board Meeting were unanimously approved by e-mail vote (7-0) on 12\/23\/2022. Minutes of the Annual Budget Meeting were unanimously approved by e-mail vote (7-0) on 12\/20\/2022. Both sets of Minutes are posted on the Meadow Hill and Pilera web sites.<\/p>\n<p><strong>Treasurer\u2019s Report \u2013 <\/strong>Sheila Duncan reported the End of Year (EOY) financials highlighting each category and reporting balances in each account. The report was included int eh Board Meeting Packet available to all residents.<\/p>\n<p><strong>Maintenance Report<\/strong><\/p>\n<p>Darien Covert reported:<\/p>\n<ul>\n<li>Work Orders are done except for nine (9) work orders that involve trim and siding damage which will be completed in the Spring.<\/li>\n<li>Tree trimming is 90% complete and will be completed by the end of the week of 1\/23<\/li>\n<li>Mockups of siding\/numbers to increase the number visibility primarily for emergencies were presented to the Board for review and render a decision on the color combination offering the greatest visibility. Darien will proceed with the work once the decision is made by the Board.<\/li>\n<li>Project Maintenance List will be reviewed and updated by Jim Fuda and Darien.<\/li>\n<\/ul>\n<p><strong>Manager\u2019s Report<\/strong><\/p>\n<p>Sheila Duncan reported the following items completed:<\/p>\n<ul>\n<li>Variance approval letter sent to unit owner of #100 HWS<\/li>\n<li>Approval of insurance application for 2023 received from GNY<\/li>\n<li>Violation letter for smoking was sent to unit owner #50 HWN<\/li>\n<\/ul>\n<p><strong>Committee Reports<\/strong><\/p>\n<ul>\n<li><u>Communications <\/u>\u2013 Gene Flynn presented a request via email to the Board for two (2) warning signs in the trail area and for decals for Lot K for the brown parking lot pod signs. Roger Bouchard, under the Open Forum, suggested a third trail sign be added.<\/li>\n<\/ul>\n<p><u>Vote:<\/u> The Board voted to approve the proposal with a total of three signs and posts and the parking lot decals as outlined in the email proposal from Gene Flynn for an expenditure not to exceed $310. Motion was made by Jim Fuda, seconded by Ron King, and approved unanimously (6 Yes, 0-No) of members present.<\/p>\n<ul>\n<li><u>Long-Term <\/u>\u2013 Jim Fuda, Committee Chair reported the aluminum wiring remediation project started with the first installation completed on January 17<sup>th<\/sup>. Residents are to contact Angela Heizman of Alwire Project Engineering of Cromwell to schedule their units.<\/li>\n<li><u>Rules<\/u> \u2013Toni Dolan, Committee Chairperson indicated the Board has incorporated revisions from comments made by residents and the Board and is ready for review by the Association\u2019s attorney, Scott Sandler of Sandler &amp; Hansen.<\/li>\n<\/ul>\n<p><u>Vote<\/u>: Motion to send the Draft Rules to Attorney Sandler for review was made by Jim Fuda, seconded by Ron King, and approved unanimously (6 Yes, 0-No) of members present. Imagineers will send the document to Attorney Sandler.<\/p>\n<ul>\n<li><u>Fire Rebuild<\/u> \u2013 Jim Fuda reported progress is continuing to proceed well. Siding will begin to be installed at the end of the month and the interior work proceeding as scheduled. The current target for completion of January 2023 has slipped to the end of February due to delays with the utility companies and a supply chain delivery issue with the electric panel.<\/li>\n<\/ul>\n<p>Letters have been delivered to the Unit Owners and the residents with garage outlining the costs of their share of the rebuild to begin the claim process under their HO6 policies. The letters are to be sent by the unit owners to their insurance carrier to have the claims processed.<\/p>\n<ul>\n<li><u>Maintenance <\/u>\u2013 Bob Kolwicz, Committee Co-Chair reported the recumbent bicycle in the Fitness Center needs repair. Darien to check it out.<\/li>\n<\/ul>\n<p><strong>Open Forum <\/strong><\/p>\n<p><u>Unit #171<\/u> \u2013 Roger Bouchard \u2013 the Board clarified the aluminum wiring project installation is an average of one day per unit and electricity and heat not available during this installation. Approximate time for outage is 8:00 am to 5:00 PM. Clubhouse is available to residents.<\/p>\n<p><u>Unit #76<\/u> \u2013 Mark Pawshuk<strong> \u2013 <\/strong>the Board provided responses to Mark\u2019s questions as follows:<\/p>\n<ul>\n<li>Advise Alwire of an occupant being on an oxygen machine when scheduling the work for the aluminum wiring installation<\/li>\n<li>Confirmed the power to the unit must be completely off for safety reasons when the aluminum wiring remediation is done.<\/li>\n<li>Storm doors per our Condo Documents and state law are the responsibility of the unit owner. Approval from the Board is required.<\/li>\n<\/ul>\n<p><u>Unit #272<\/u> \u2013 Kathy Collins \u2013 the use of gas fireplace logs cannot be used for safety reasons during the installation of the aluminum wiring installation.<\/p>\n<p><u>Unit #70<\/u> \u2013 Cub Kubachka \u2013 noted copper wiring for portions of their unit have been previously installed. Alwire will assess when doing the installation and provide a report to the Long-term Committee.<\/p>\n<p><u>Unit # 80<\/u> \u2013 Val Bellucci\u2013 would like the proposed tree removal near his unit be reviewed. Gene Flynn and Darien to evaluate and report back to the Board.<\/p>\n<p><strong>Old Business <\/strong>&#8211; none<\/p>\n<p><strong>New Business <\/strong><\/p>\n<p>Homeowner Variance Requests for the replacement of a storm door at Unit #90 was reviewed and approved by the Board.<\/p>\n<p><u>Vote:<\/u> Motion by Ed Litke, second by Ron King and approved unanimously (6 Yes, 0-No) of members present. Imagineers will send notice of the approval to the unit owner.<\/p>\n<p><strong>Adjourn &#8211; <\/strong>Meeting was adjourned at 2:32PM. Ron King moved, Jim Fuda seconded and unanimously approved by the Board (6 Yes, 0 \u2013 No) of members present.<\/p>\n<p>Time of adjournment \u2013 2:32 PM<\/p>\n<p><strong>Minutes submitted by<\/strong>: Jim Fuda<\/p>\n<p><strong>Minutes approved by<\/strong> email vote \u2013 02\/01\/2023; 6- Yes, 0- No. Dawn Faucher did not vote as she was unable to attend due to illness.<strong>\u00a0<\/strong><\/p>\n<p><strong>Email Votes \u2013 12\/22\/2022 to 01\/17\/2023\u00a0 <\/strong>The following votes were made since the last Board meeting and are recorded as part of these notes:<\/p>\n<p><u>12\/23<\/u> \u2013 Approved the minutes of the December 21,2022 Executive Board Meeting. Motion was made by Dawn Faucher, second by Jim Fuda and unanimously approved by the Board (7-0).<\/p>\n<p><u>12\/30<\/u>\u00a0\u2013 Approved the transfer from Reserves of $12,000 to the Operating account and to use the Cash Flow Analysis presented by Jim Fuda for managing our 2023 cash. Motion was made by Jim Fuda, second by Dave Faxon and approved by a majority of the Board. Six (6) votes to approve. A vote from Sandy O\u2019Leary was not received. Motion was approved.<\/p>\n<p><u>12\/30<\/u> \u2013 Approved the postponement to purchase the skid steer in 2023 and to approve the purchase of approximately $1,200 budgeted in the Reserves account to replace the tires on the existing skid steer. Motion was made by Dave Faxon, second by Toni Dolan and approved by a majority of the Board (4 \u2013 Yes) with four (4) votes in favor. Votes were not received from Ron King, Sandy O\u2019Leary, and Dawn Faucher. Motion as approved.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>.<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[6],"tags":[],"class_list":["post-3133","post","type-post","status-publish","format-standard","hentry","category-boardminutes"],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts\/3133","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=3133"}],"version-history":[{"count":1,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts\/3133\/revisions"}],"predecessor-version":[{"id":3134,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts\/3133\/revisions\/3134"}],"wp:attachment":[{"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=3133"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=3133"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=3133"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}