{"id":2845,"date":"2020-07-20T11:04:52","date_gmt":"2020-07-20T17:04:52","guid":{"rendered":"http:\/\/meadowhill.net\/?p=2845"},"modified":"2020-07-20T11:04:52","modified_gmt":"2020-07-20T17:04:52","slug":"board-minutes-july-2020","status":"publish","type":"post","link":"https:\/\/www.meadowhill.net\/?p=2845","title":{"rendered":"Board Minutes July 2020"},"content":{"rendered":"

Board Minutes<\/strong>
\nMeadow Hill Board Meeting
\nJuly 15, 2020<\/strong>\u00a0<\/strong><\/p>\n

Executive Session<\/u><\/strong><\/p>\n

The executive board meeting was called to order at 12:58 PM. This was a zoom meeting.<\/p>\n

Present were Luther Weeks, Larry Abbott, Sheila Duncan, Sandy O\u2019Leary, Toni Dolan and Connie Liscomb<\/p>\n

The meeting ended at 1:24 PM<\/p>\n

Open Session<\/u><\/strong><\/p>\n

The Regular Board Monthly Meeting was called to order at 1:30 PM with the Directors and Manager noted above present as well as Maintenance Supervisor Darien Covert.\u00a0 This meeting was held online through zoom; access with a number of residents were present online as well.<\/p>\n

Minutes<\/strong><\/p>\n

The minutes from the online board meeting of June 17, 2020 were approved unanimously by email.<\/p>\n

President Remarks<\/strong><\/p>\n

Luther again asked for patience in our new method of using Zoom for Board meetings.<\/p>\n

Luther mentioned that he had offered two sessions for anyone having difficulty with accessing the board meetings via zoom.\u00a0 There were no participants.<\/p>\n

Financial Reports<\/strong><\/p>\n

Larry Abbott reviewed and recapped the current cash position which at this time is quite good for both operating and reserve funds.\u00a0 \u00a0We are underbudget to date but expect to be on budget by year end<\/p>\n

Maintenance and Committee reports<\/strong><\/p>\n

Superintendent Report :<\/strong><\/p>\n

Darien stated that the golf cart has been purchased. \u00a0The garage doors are being worked on to install new framing and painting of doors.\u00a0 Work orders are up to date.<\/p>\n

Committee Reports:<\/strong><\/p>\n

Grounds:\u00a0\u00a0 <\/u><\/strong><\/p>\n

Per Connie Liscomb, board liaison, the grounds committee has work orders requested to be voted on.<\/p>\n

Friends of the River:<\/u><\/strong><\/p>\n

Roger Bouchard indicated that the beavers have again built dams.<\/p>\n

Tree Committee:<\/u><\/strong><\/p>\n

Watson Tree has given us a quote of $2871.45 to trim all the flowering bushes that exceed the normal height to be trimmed by the landscape company. This will be voted on later in the meeting.<\/p>\n

In October they will be looking at trees that need to be trimmed, removed or some replanted.<\/p>\n

Maintenance and Amenities:<\/u><\/strong><\/p>\n

Luther stated there was a committee meeting and Darien will provide all updates for next month board meeting.<\/p>\n

Welcome Committee:<\/u><\/strong><\/p>\n

Linda Fillion stated we have had new residents move in. We wish to formerly welcome:<\/p>\n

Audrey Hurley\u00a0 unit #28\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Diane Wilcox\u00a0\u00a0 unit # 53\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Len Matyia\u00a0 unit# 85<\/p>\n

Jim and Nancy Fuda\u00a0 unit# 248\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Patti McNamara\u00a0\u00a0\u00a0 unit #164\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Kathryn Houston unit #89<\/p>\n

Stable Committee:<\/u><\/strong><\/p>\n

Larry commented on repairs being done and needed in the barn, including floor that will be voted on later in the meeting.<\/p>\n

OPEN FORUM<\/u><\/strong><\/p>\n

Vin Liscomb #191 asked about warranty on trees that were planted, since one may be struggling. Darien noted that we buy wholesale and there is not a warranty on these.<\/p>\n

Vin Liscomb also asked for clarification on an item in financials. Larry stated it is due to lack of social activity income.<\/p>\n

Sandy O\u2019Leary asked about termite reports. Sheila will check out and provide the board with the information.<\/p>\n

Sandy O\u2019Leary asked about status of checking on emergency system calls to Imagineers. Sheila will follow up.<\/p>\n

Managers Report<\/strong><\/p>\n

Sheila reviewed calendar and status reports<\/p>\n

Old Business<\/strong><\/p>\n

Discussion regarding the pool and other amenities and any other changes regarding COVID-19 restrictions.<\/p>\n

There are no changes at this time.\u00a0<\/strong><\/p>\n

New Business<\/strong><\/p>\n

The tree committee requesting to spend $2871.45 to have Watson Tree trim all the flowering bushes, shrubs that have exceeded the height that Landscaping company can handle,<\/p>\n

Larry made a motion to approve.\u00a0 Connie second.\u00a0 All in favor.\u00a0 Motion approved.<\/p>\n

The grounds committee requested that the holly bush at unit 191, large arborvitae at unit 314, and large shrubs removed from deck area at unit #105 and unit #99.\u00a0 Luther motioned to approve, Larry second,<\/p>\n

Larry, Luther, Sandy and Toni approved. Connie abstained since one of shrubs was at her property.<\/p>\n

Motion approved.<\/p>\n

Luther made a motion to approve Plan A of health insurance for employees with 25% contribution on part of the employees for health cost. \u00a0Meadow Hill pays100% of dental cost.\u00a0\u00a0\u00a0 \u00a0Larry 2nd<\/sup> the motion.\u00a0\u00a0\u00a0 all in favor.\u00a0\u00a0 Motion approved.<\/p>\n

Homeowner Variance Requests:<\/strong><\/p>\n

248W\u00a0 Jim Fudo \u00a0\u00a0Patio door and window replacements;\u00a0 Luther moved to approve, Sandy 2nd<\/sup>,\u00a0 all in favor<\/p>\n

Request approved.<\/p>\n

89N\u00a0 Kathy Houston\u00a0 requests approval to have new storm door installed.\u00a0 As well as additional insulation in the attic.\u00a0 Toni moved to approve, Sandy 2nd<\/sup>,\u00a0 all in favor.\u00a0 Request approved<\/p>\n

276W\u00a0 Walter Brownsword\u00a0 Request to have for new sliding door installed.\u00a0 Luther motion to approve,\u00a0 Larry 2nd<\/sup>,\u00a0 all in favor,\u00a0 request approved<\/p>\n

33 N Dave Faxon\u00a0\u00a0 request o have 6 windows and sliding door replaced\u00a0\u00a0 Luther moved to approve,<\/p>\n

Sandy 2nd<\/sup>,\u00a0 all in favor,\u00a0 request approved.<\/p>\n

Luther moved to approve quote from Crystal Bay for $3900 for Hollister House.\u00a0 Larry 2nd<\/sup>,\u00a0 All in favor.\u00a0 Motion approved<\/p>\n

Luther moved the color of new Hollister House door should be painted a dark green to match Meadow Hill sign. Connie 2nd<\/sup>.\u00a0 Discussion regarding the shutters -one broken and others faded.\u00a0 Motion amended to include painting of the shutters this winter the same color green as the door.\u00a0 All in favor.\u00a0 Motion approved.<\/p>\n

Luther made a motion to accept the quote of $900 from AD Masonry to replace the barn floor.\u00a0 Larry 2nd<\/sup>,<\/p>\n

All in favor. \u00a0\u00a0Motion approved.<\/p>\n

Luther moved to approve the quote of $1800 from AD Masonry to replace a 4 foot by 20 ft stonewall near units 122.\u00a0 These funds will be taken from reserves.\u00a0 Connie 2nd<\/sup>\u00a0 \u00a0\u00a0\u00a0All in favor.\u00a0 Motion approved.\u00a0<\/strong><\/p>\n

Luther moved to approve having our Attorney draw up an amendment for a fee of $350 or less to allow us to have video owners meeting and replace requirement of having to have one in person unit owners meeting per year.<\/p>\n

Connie 2nd<\/sup>\u00a0 \u00a0\u00a0\u00a0All in favor.\u00a0 Motion approved.<\/p>\n

Video Owners Meeting Attorney Authorization<\/p>\n

Whereas: State law requires Meadow Hill to hold at least one unit owners\u2019 meeting a year; Whereas: State law requires a bylaws provision to hold video unit owners\u2019 meetings; Whereas: It will likely be risky to hold an in-person unit owners\u2019 meeting in 2020; Whereas: It will be preferable to hold an Annual Budget Meeting with a vote, rather than a mail-in ballot budget vote; Therefor: Be it resolved that our Attorney, Scott Sandler is authorized to draw up such an amendment and supporting materials which he has said \u201cat fee that will be likely be $350.00 or less\u201d\u00a0<\/strong><\/p>\n

Connie motion to adjourn.\u00a0\u00a0\u00a0\u00a0 \u00a0Sandy 2nd<\/sup>.\u00a0 Meeting adjourned at 3:13PM<\/strong><\/p>\n

\u00a0<\/strong>Submitted
\nConnie Liscomb
\nSecretary<\/p>\n

These minutes have been unanimously approved by email on 7-19-2020<\/u><\/em><\/strong><\/p>\n

Previous Email approvals:<\/em><\/strong><\/p>\n

On June 30 the board approved unanimously the variance request from unit #248 Jim Fudo for new screen\/storm door.<\/p>\n

On June 30th<\/sup> the board unanimously approved by email the variance request for new HVAC for unit #129 Gene Flynn.<\/p>\n

On June 25th<\/sup> the board unanimously approve the installation of a water spigot at unit # 113<\/p>\n

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