{"id":2768,"date":"2019-10-29T12:22:49","date_gmt":"2019-10-29T18:22:49","guid":{"rendered":"http:\/\/meadowhill.net\/?p=2768"},"modified":"2019-11-20T15:05:38","modified_gmt":"2019-11-20T21:05:38","slug":"board-minutes-october-2019","status":"publish","type":"post","link":"https:\/\/www.meadowhill.net\/?p=2768","title":{"rendered":"Board Minutes October 2019"},"content":{"rendered":"

Board Minutes
\n<\/strong>Meadow Hill Executive Board Meeting
\nOctober 16, 2019<\/strong><\/p>\n

Executive Session<\/u><\/strong><\/p>\n

The monthly Executive Board Meeting was called to order at 12:52 PM<\/p>\n

In attendance :\u00a0 Sheila Duncan, Luther Weeks, Ed Litke and Connie Liscomb.<\/p>\n

Tom Lombardo and Larry Abbott were absent.<\/p>\n

Executive Session was adjourned at 1:01 PM<\/p>\n

Open Session<\/u><\/strong><\/p>\n

The Open Session was called to order at 1:31 PM with the Directors and Manager noted above present.<\/p>\n

Minutes<\/strong><\/p>\n

The minutes from the last board meeting were unanimously approved by email vote on 9\/21 and 9\/23\/2019<\/p>\n

President Remarks<\/strong><\/p>\n

Dave Fillion will be added to the friends of the river committee.<\/p>\n

We will be moving discussion and review of Rules to the end of the session.<\/p>\n

Financial Reports<\/strong><\/p>\n

In Larry Abbott\u2019s absence Sheila reviewed the financial status.<\/p>\n

OPEN MEETING<\/u><\/strong><\/p>\n

Maintenance \u2013Project List and workorder review<\/strong><\/p>\n

Review of items and status by Sheila and Darien .<\/p>\n

Committee Reports<\/u><\/strong><\/p>\n

Tree Committee<\/strong><\/p>\n

\u00a0 <\/strong>Chairman Gene Flynn not in attendance. Roger Bouchard stated the trees to be cut \/trimmed need to have approval and then marked.<\/p>\n

The trees needing removal have been indicated with tape.<\/strong><\/p>\n

Welcome Committee\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\n

Nothing to report<\/p>\n

Friends of The River<\/strong><\/p>\n

Roger Bouchard — Cleaning and plantings on slope has been completed.<\/p>\n

Grounds Committee<\/strong><\/p>\n

Mike Proulx\u2014all projects have been completed and a couple of requests on hold.<\/p>\n

Social Committee <\/strong><\/p>\n

Sandy Oleary— just stated a reminder about the Halloween Party on October 31st<\/sup><\/p>\n

Open Forum<\/u><\/strong><\/p>\n

Linda Fillion Unit #182;\u00a0 Concern that on October 8th<\/sup> calls to Imagineers would not go through;<\/p>\n

Sheila responded that if that happens always hit option \u201c4\u201d<\/p>\n

Some concerns regarding trees, bushes, and a previous correspondence regarding leak.<\/p>\n

All addressed.<\/p>\n

Managers Report<\/strong><\/p>\n

Calendar Review\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\n

Reviewed.<\/p>\n

Correspondence<\/strong><\/p>\n

Regarding Political signs and rules.<\/p>\n

Will be voted on when review of rules\u00a0<\/strong><\/p>\n

Old Business<\/strong><\/p>\n

Luther moved to approve request for of $4700 for tree committee and to add removal of Holly tree at Unit #90\u00a0\u00a0 Ed 2nd<\/sup>;\u00a0\u00a0 All in favor approved<\/p>\n

New Business<\/strong><\/p>\n

Removal of Mugo Pine tree blocking sight lines near Hollister Street West and South.<\/p>\n

Luther moved to approve; Connie 2nd<\/sup>; All approved<\/p>\n

Deep trimming of burning bush or similar near unit #128;\u00a0 Luther moved to approve;\u00a0 Connie 2nd<\/sup>;\u00a0 all approved<\/p>\n

Luther moved to approve replacement of roof at 14 Hollister Way S;\u00a0 accepting quote from Klaus Larson; Connie 2nd<\/sup>;\u00a0 All approved<\/p>\n

With regard to new pool heater;\u00a0\u00a0 need \u00a0additional proposals\/quotes<\/p>\n

Luther moved to approve purchase of one large and one small snow blower at estimate of under $4000.\u00a0\u00a0 Ed 2nd<\/sup>;\u00a0 All approved<\/p>\n

Variance request to replace sliders at unit #334;\u00a0 Ed moved; Connie 2nd<\/sup>;\u00a0 Luther abstained; Connie and Ed approved.<\/p>\n

Variance request for new entry and storm door at unit #288; Ed moved to approve; Luther 2nd<\/sup>;\u00a0 All approved<\/p>\n

Variance request for new front door and side light at unit #40S; Ed moved; Connie 2nd<\/sup>; All approved<\/p>\n

Luther moved to approve installation of heat tape and electrical work and moving of downspout at unit #296; Ed 2nd<\/sup>;\u00a0 All approved<\/p>\n

Social committee chairperson proposal for Bingo night and to use $100-150 for kit from social committee funds; Luther moved to approve; Ed 2nd<\/sup>;\u00a0 All approved<\/p>\n

Rules and Regulations review:<\/u><\/p>\n

Luther moved to adopt the rules; Ed 2nd<\/sup>;<\/p>\n

Discussion:<\/p>\n

Amendments:<\/p>\n

Luther moved to include the clubhouse rental agreement form in the rules packet, with the changes suggested in letter by M. DeMay; Connie 2nd<\/sup>;\u00a0 All approved<\/p>\n

Connie moved to change Political signs and flags ruling to state 3 days prior and 1 day after; Ed 2nd<\/sup>; Luther opposed ;\u00a0 amendment approved<\/p>\n

Signs for other events like clubhouse rentals -Luther moved to change to 2 hours before and 1 hour after; Ed 2nd<\/sup>;\u00a0 All in favor<\/p>\n

Luther moved to change the description of 3 plex as to owners responsibility of grounds and maintenance as depicted in new diagram; Connie 2nd<\/sup>;\u00a0 All approved<\/p>\n

Luther moved to accept the rules as amended;\u00a0 Connie 2nd<\/sup>;\u00a0 All in favor<\/p>\n

Connie motion to adjourn;\u00a0\u00a0\u00a0 Luther 2nd\u00a0 <\/sup><\/p>\n

Meeting adjourned at 2:47 PM<\/p>\n

Submitted
\nConnie Liscomb
\nSecretary<\/p>\n

These minutes were approved by unanimous vote at the Board Meeting 11\/20\/2019, L. Weeks moved, L. Abbot 2nd<\/p>\n","protected":false},"excerpt":{"rendered":"

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