{"id":2692,"date":"2019-07-29T09:25:46","date_gmt":"2019-07-29T15:25:46","guid":{"rendered":"http:\/\/meadowhill.net\/?p=2692"},"modified":"2019-07-29T09:25:46","modified_gmt":"2019-07-29T15:25:46","slug":"board-minutes-july-2019","status":"publish","type":"post","link":"https:\/\/www.meadowhill.net\/?p=2692","title":{"rendered":"Board Minutes July 2019"},"content":{"rendered":"

Meadow Hill Executive Board Meeting
\nJuly 17, 2019<\/strong><\/p>\n

Executive Session<\/u><\/strong><\/p>\n

The executive session board meeting was called to order at 12:56 PM<\/p>\n

A quorum was present with the following in attendance: L. Weeks, L Abbott, E. Litke, T. Lombardo, C. Liscomb and Manager Sheila Duncan<\/p>\n

Executive session was adjourned at 1:26 PM<\/p>\n

Open Session<\/u><\/strong><\/p>\n

The\u00a0 Board Monthly Meeting was called to order at 1:31 PM with the Directors and Manager noted above present.<\/p>\n

Minutes<\/strong><\/p>\n

The minutes from June 19, 2019 were approved previously by email<\/p>\n

President Remarks<\/strong><\/p>\n

The committee list was distributed by President Luther Weeks to all (see attached)<\/p>\n

Financial Reports<\/strong><\/p>\n

Larry Abbott reviewed;\u00a0 \u00a0Stated we show $6K over budget; however an adjustment needs to be made to move $10K to capital improvements; we should be $4K under budget<\/p>\n

OPEN MEETING<\/u><\/strong><\/p>\n

Maintenance \u2013Project List and workorder review<\/strong><\/p>\n

Darien Covert\u2014fence is done, tennis courts in process-need to be painted, roofs are being cleaned and then will proceed with garage door painting; everything is on target and also there is a new sign in sheet at the pool<\/p>\n

Committee Reports<\/u><\/strong><\/p>\n

Tree Committee<\/strong><\/p>\n

Gene Flynn #129 \u2013committee has reviewed 3 of the 5 villages; 6 opportunities for new plantings; 7 trees on watch list; 1 immediate action; 28 trees need trimming; working on proposing guidelines<\/p>\n

Welcome Committee\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\n

Linda Fillion #182\u00a0 \u00a0Welcome to JoAnn and Roy Guild at unit # 106<\/p>\n

\u00a0<\/strong>Friends of The River<\/strong><\/p>\n

Roger Bouchard # 171\u00a0 Had first committee meeting and reviewed the budget; slope on north part of property -getting quotes to weed; Darien inquired if common area why was Highlight Landscape not maintaining; contract to be reviewed and possible meeting with Highlight Landscape to be scheduled; trimming along the brook and river to improve view to be considered as well;\u00a0 benches are in place and permanent pad to be poured in next couple of weeks<\/p>\n

Open Forum<\/u><\/strong><\/p>\n

Linda Fillion #182 \u00a0placement of chaise lounge chairs at pool to keep some in shade and some along the wall and table and umbrellas at each end;\u00a0 Darien ok to try placement there<\/p>\n

Sandy O\u2019Leary #112\u00a0 concern about color of umbrella at neighbors \u2014board to look at it and consider if any action to be taken<\/p>\n

Kathy Collins #272\u00a0 agrees with Sandy we need conformity; also concern about parking on both sides of street in some areas; in particular Highlight Landscape trucks;\u00a0 Luther responded that the rules committee is looking into the matter and Highlight will be asked to not park on both sides of street<\/p>\n

Sue Litke #179\u00a0 believes it is best to have conformity in certain guidelines and rules — rules committee reviewing rules and guidelines<\/p>\n

Angelo DiMarco #328\u00a0 \u00a0\u00a0could we consider changing the time of board meeting to perhaps get more attendance; Ed Litke responded that it has been tried in the past and then back to current time; Board to review since it will increase cost of contract to Imagineers as well<\/p>\n

Kathy Collins #272\u00a0 concern about one day a car with man inside was parked for 4 hours; she called Darien who checked it out to find all was ok-just a visitor waiting for his wife<\/p>\n

Angelo DiMarco # 328\u00a0 concerned about where a white Mercedes is always parked and blocks easement of entering complex\u00a0\u00a0\u00a0 no action taken<\/p>\n

Managers Report<\/strong><\/p>\n

Sheila Duncan\u2014insurance letter mailed to owners\u2014Luther reminded her that there is a requirement to send out a reminder letter, suggested just before next Board Meeting–agreed<\/p>\n

Correspondence<\/strong><\/p>\n

Letter regarding weeds around airconditioners;\u00a0 \u00a0grounds committee to address<\/p>\n

Letter variance to install gas grill was approved<\/p>\n

Letter regarding cleaning area for better view of river;\u00a0 assigned to Friends of River committee<\/p>\n

Letter regarding drip pan required<\/p>\n

Old Business<\/strong><\/p>\n

Ed Litke\u2014tennis courts\u2014Darien getting materials to paint and complete and will save $800<\/p>\n

Barn roof is completed;<\/p>\n

Benches to be permanently installed;<\/p>\n

Health Insurance for employees \u2013Larry moved to consider keeping current plan in place with 23% contribution from employees;\u00a0 unanimously approved<\/p>\n

Larry also asked manager to calculate the amount due in refund to Mike Curtis for overpaying his contribution last year\u2014all approved<\/p>\n

New Business<\/strong><\/p>\n

Variance request for new front door unit #138\u00a0 all required information provided E. Litke motion to approve; Larry 2nd<\/sup>\u00a0 all approved<\/p>\n

Request for new screen\/storm door unit #191\u00a0 all required information provided Ed motion to approve Larry 2nd<\/sup> \u00a0\u00a0Ed, Tom, Luther approve C. Liscomb abstained since it was her unit<\/p>\n

Variance request for new window unit #129 subject to hold harmless agreement; Luther motion to approve, Ed 2nd<\/sup>\u00a0 all approved<\/p>\n

New Home owners welcome ticket resolution\u2014as part of welcome package new owners be given 2 free tickets to a special event at clubhouse;\u00a0\u00a0\u00a0 Luther moved, \u00a0Connie 2nd<\/sup>; all approved<\/p>\n

Meeting adjourned at 2:56 PM<\/p>\n

(Committees listing for 2019-2020)\u00a0 <read<\/a>>
\n<\/strong><\/p>\n

Submitted,
\nConnie Liscomb
\nSecretary
\nApproved by email vote 7\/28\/2019, unanimously<\/p>\n","protected":false},"excerpt":{"rendered":"

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