{"id":2655,"date":"2019-04-22T11:55:33","date_gmt":"2019-04-22T17:55:33","guid":{"rendered":"http:\/\/meadowhill.net\/?p=2655"},"modified":"2019-11-19T14:09:00","modified_gmt":"2019-11-19T20:09:00","slug":"board-minutes-april-2019","status":"publish","type":"post","link":"https:\/\/www.meadowhill.net\/?p=2655","title":{"rendered":"Board Minutes April 2019"},"content":{"rendered":"

Meadow Hill Executive Board Meeting
\n<\/strong>April 17, 2019<\/strong><\/p>\n

Executive Session<\/strong><\/p>\n

Luther Weeks convened the Executive Session at the Clubhouse First Floor Office at 12:59 pm.\u00a0 A quorum was present with the following in attendance:\u00a0 Directors: Larry Abbott, Luther Weeks, Kathy Wanat, and Ed Litke. With Manager Sheila Duncan. Absent: Gene Flynn.<\/p>\n

The Executive Session was adjourned at 1:12 pm.<\/p>\n

Open Session<\/strong><\/p>\n

The Executive Board Monthly Meeting open session was called to order at 1:30pm with the Directors noted above being present.<\/p>\n

President\u2019s Report<\/strong><\/p>\n

President Weeks mentioned that for this meeting he will also be Acting Secretary. He encouraged owners to attend the Information Session with our insurance broker at 7:00pm on April 30th<\/sup>.\u00a0 He also encouraged owners to consider running for the Executive Board.<\/p>\n

Financial Reports<\/strong><\/p>\n

Larry Abbott reported that we are approximately on target with the operating budget.<\/p>\n

Abbot moved and L. Weeks 2nd<\/sup> the purchase of up to three water meters @$350 to exclude water from irrigation and from the maintenance\/greenhouse\/garden areas from the sewer bill. Approved unanimously.<\/p>\n

Maintenance Report<\/strong><\/p>\n

Daren Covert mentioned a hard deadline of May 15 for owners to request mulch. We have spent approximately $450 for materials, so far, to address several drainage issues.<\/p>\n

Open Meeting<\/strong><\/p>\n

Committee Reports<\/strong><\/p>\n

Friends of the River<\/strong> \u2013 Roger Bouchard said we could pay Allied for the treatment of the Hill at the end or at a discount by paying early. L. Abbott moved, K. Wanat 2nd<\/sup> to prepay $733. Approved unanimously.<\/p>\n

Trees Committee \u2013 <\/strong>Roger Bouchard said that stump grinding was originally approved at $750 and because of more trees is at $1,450. L. Abbot moved, L. Weeks 2nd<\/sup> to authorize the $1,450. Approved unanimously.<\/p>\n

Open Forum for Owners<\/strong><\/p>\n

#54 D. Faucher addressed the causes of drainage issues near her unit.<\/p>\n

#90 M. Demay addressed drainage issues near her unit.<\/p>\n

#276 W. Brownsword suggested that new singles be \u201ccopper infused\u201d. D. Covert – they are.<\/p>\n

#272 K.\u00a0 Collins concerned with furniture left out for days.<\/p>\n

#151 C. Keating concerned that decayed steps be addressed and drainage problems<\/p>\n

#194 C. Liscomb concerned for steps repair<\/p>\n

The following addressed the parking rule (most opposed) and other parking issues:
\n#272 K. Collins, #120 R. Brimley, #10 T. Dolan, #229 E. Lembo, #112 S. O\u2019Leary,
\n#221 L. Zimmerman, #268 R. Kolwicz<\/p>\n

Manager\u2019s Report<\/strong><\/p>\n

Open Session -Old Business<\/strong><\/p>\n

Weeks moved, K. Wanat 2nd<\/sup> $4,732.57 to accept bid from All Fence for pool gate, lock, and fence. Approved unanimously.<\/p>\n

Weeks moved, E. Litke 2nd<\/sup> to accept bid from Constantine Paving & Sealing totaling $9,400 to crack fill tennis courts and around court fence posts. Approved unanimously.<\/p>\n

Abbot moved, K. Wanat 2nd<\/sup> Rules Change #1 to Rule #1 fines up to $50. Approved unanimously.<\/p>\n

Wanat moved, L. Weeks 2nd<\/sup> Rules Change #2 to Rule #4 lease clarification, late fee, and AirBnB prohibition. Approved unanimously.<\/p>\n

Weeks moved, L. Abbot 2nd<\/sup> Rules Change #3 to Rule #4 electrical usage in garages. Approved unanimously.<\/p>\n

Weeks moved, L. Abbot 2nd<\/sup> Rules Change #4 to Rule #6 no mats on sidewalks during snow conditions. Approved unanimously.<\/p>\n

Litke moved, L. Abbot 2nd<\/sup> Rules Change #5 to Rule #7 clarifying entry doors color rule. Approved unanimously.<\/p>\n

Weeks moved, E. Litke 2nd<\/sup> Rules Change #7 (Alternate) to Rule #10 clarifying pet and service animal rule. Approved unanimously.<\/p>\n

Weeks moved, K. Wanat 2nd<\/sup> Rules Change #8 to Clubhouse\/Hollister House Rental Agreement prohibiting thumb tacks, nails, and incorrect tape on walls. Approved unanimously.<\/p>\n

Weeks moved, K. Wanat 2nd<\/sup> Rules Change #9 to Rule #17 updating recycling rulesw. Approved unanimously.<\/p>\n

Weeks moved, E. Litke 2nd<\/sup> Rules Change #6 (Alternate) to Rule #9 no parking in front of garages during snow conditions, towing. Approved unanimously.<\/p>\n

New Business<\/strong><\/p>\n

Weeks moved, E. Litke 2nd<\/sup> to accept bid from A.G. Masonry to rebuild three sets of steps totaling $3,300. Approved unanimously.<\/p>\n

Abbott moved, E. Litke 2nd<\/sup> a total of $1,250 expenses and up to $8,000 for additional staffing for North Fence. L. Weeks moved, E. Litke 2nd<\/sup> to amend to up to $15,000 for additional staffing. Amendment approved unanimously. Amended motion approved unanimously.<\/p>\n

Abbott moved to adjourn. The meeting was adjourned at 3:57pm. With no objections.<\/p>\n

Luther Weeks, Acting Secretary<\/p>\n

Addendum Gene Flynn<\/p>\n

Item 1<\/p>\n

Minutes to the April 17, 2019 Meeting were approved via email vote on 4\/20\/19 with affirmative votes from Luther Weeks, Larry Abbott, Ed Litke and Kathy Wanat.\u00a0 Gene Flynn abstained.<\/p>\n

Item 2<\/p>\n

Motion made via email by Luther Weeks on 4\/24\/19:<\/p>\n

Whereas: Meadow Hill drains should be cleaned every five years and ours also are loaded up after the recent rains;<\/p>\n

Whereas: We have a good quote from Pye-Lamurre, LLC @150 each<\/p>\n

Whereas: We have 40 drains, of which Darien will do three;<\/p>\n

Therefor: I move that we accept the offer of Pye-Lamurre, LLC for cleaning 37 of them totaling $5550.<\/p>\n

Approved by email vote on 4\/25\/19 with affirmative votes from Luther Weeks, Larry Abbott, Kathy Wanat and Ed Litke.\u00a0 Gene Flynn abstained.<\/p>\n

Item 3<\/p>\n

Motion made via email by Luther Weeks on 4\/25\/19:<\/p>\n

Whereas:\u00a0 #330 had apparently two leaky skylights and paid a contractor to remove them and water barrier and re-shingle the roof about her porch;<\/p>\n

Whereas: There is still a leak in her ceiling over her porch;<\/p>\n

Whereas: The cause may be the contractor\/owner\u2019s responsibility or Meadow Hill\u2019s if the leak is actually in the roof over the unit which is jointed with the roof over the porch;<\/p>\n

Whereas: The contract, Darien, and I have surveyed the situation and without taking off some of the roof over the unit there is no way to assess responsibility and the solution my require re-shingling the \u00bd roof over the unit;<\/p>\n

Therefor we propose: That 2\u2019 of shingles be removed and the contractor, Darien, and if necessary I will assess the cause and responsibility and if it is Meadow Hill\u2019s the contractor agrees to reshingle the \u00bd roof for $1,700; If it is the contractor\u2019s responsibility he will not charge to resolve the issue.<\/p>\n

Approved unanimously via email vote on 4\/25\/19.<\/p>\n","protected":false},"excerpt":{"rendered":"

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