{"id":2527,"date":"2018-02-08T08:38:25","date_gmt":"2018-02-08T14:38:25","guid":{"rendered":"http:\/\/meadowhill.net\/?p=2527"},"modified":"2018-02-08T08:38:25","modified_gmt":"2018-02-08T14:38:25","slug":"board-minutes-january-2018","status":"publish","type":"post","link":"https:\/\/www.meadowhill.net\/?p=2527","title":{"rendered":"Board Minutes January 2018"},"content":{"rendered":"

Meadow Hill<\/strong>
\nExecutive Board Meeting<\/strong>
\nJanuary 20, 2018<\/strong><\/p>\n

Executive Session<\/p>\n

The Executive Session was convened at 12:35pm by President Ed Litke at the Clubhouse, 1st Fl. A quorum was present with the following in attendance: Directors: C. Abbott, L. Abbott, E. Litke, C. Wanat, and L. Weeks, along with Manager S. Duncan. Absent: N. Gordon.<\/p>\n

The Executive Session was adjourned at 1:25pm<\/p>\n

Open Session<\/strong><\/p>\n

The Open Session was convened at 1:32pm with the same present, at the Clubhouse 2nd Fl.<\/p>\n

President\u2019s Remarks<\/strong><\/p>\n

President Litke stated that we might go beyond 3:00 as it was the 1st meeting with Imagineers.<\/p>\n

Capital Projects and Work Orders<\/strong><\/p>\n

Reviewed by D. Covert<\/p>\n

Committee Reports<\/strong><\/p>\n

R. Bouchard HVAC Committee.\u00a0 \u00a0Contacted 4 vendors, 3 responses. Committee was fine with all three, discussed all responses with Board Members, leaving them to choose between three similar responses in a close range of prices. Detailed proposals presented to the Board.<\/p>\n

D. Weeks, Social Committee.\u00a0 Detailed written report of suggestions to the Amenities Committee, especially for purchase of rolling cabinet for upstairs.\u00a0 They have sorted materials from kitchen in to categories, will do the same for the Hollister House supplies.<\/p>\n

R. Kolwicz Amenities.\u00a0 Good progress on Kitchen renovations. With luck will be done in 2-3 weeks.<\/p>\n

R. Bouchard, Landscape Committee \u2013 Creating map for the landscapers for the no-trim\/weed list.\u00a0 Policy change for owners to notify manager to be included in no-trim list annually.<\/p>\n

Owners\u2019 Forum<\/strong>
\n#268 R. Kolwicz \u2013 lots of cracks in roads and sidewalks.
\nResponse: Many cracks in sidewalks due to tree roots. Cutting roots is of limited value \u2013 only solution is remove trees.\u00a0 Planning for filling road cracks and sealing roads in 2018 as it is five years after paving job.<\/p>\n

# 57 A. D\u2019Auria \u2013 Question about payments because of new management company.<\/p>\n

#182 L. Fillian \u2013 What number do owners call? Response: 860-768-3419<\/p>\n

#288 S. McGregor \u2013 Greenhouse should have new heater, one appropriate for greenhouses. Sent Board example of appropriate on for $1,000.\u00a0 Suggested Amenities work on this.<\/p>\n

334 D. Weeks \u2013 Complemented snow clean-up today and all year by Maintenance.\u00a0 Also could we use sand on roads and sidewalks as well as salt. Salt does not work in very cold weather. Response: Past Board decided only salt because of sand being tracked into units; Owners can us own sand if they so choose.<\/p>\n

Long discussion of parking in snow. Owners need to be advised not to park in front of garages when snow expected, remove mats where snowblowers are used, and remove phone books. Today\u2019s snow was a surprise to many owners. Many on vacation.<\/p>\n

Financials
\n<\/strong>
\nL. Abbot reviewed the current financials, we were overbudget by $23,000 in 2017, largely because of 3rd helper. Hopes new systems from Imagineers will help us keep more control with budget in the future.<\/p>\n

Manager\u2019s Report<\/strong><\/p>\n

None, Shelia Duncan\u2019s 1st meeting as manager, assuming responsibility on 2\/1.<\/p>\n

Old Business<\/strong><\/p>\n

#242 Request for snow removal of roadside walkway
\nTabled<\/p>\n

New Business<\/strong><\/p>\n

L. Weeks moved, E. Litke 2nd, Andrews Air proposal for HVAC at $29,410 authorizing President to sign acceptable contract, plus necessary funds for electrical work supporting the proposal. Approved unanimously.<\/p>\n

L. Abbott moved, L. Weeks 2nd, to approve Audit Engagement Letter with Tomasetti. Approved unanimously.<\/p>\n

L. Weeks moved, E. Litke 2nd, resolution in Board Package that London and London will be Meadow Hill\u2019s collections attorney. Approved unanimously.<\/p>\n

E. Litke moved, L. Abbot 2nd, resolution in Board Package including terms and form for Webster Bank accounts. Approved unanimously.<\/p>\n

C. Abbot moved, C. Wanat 2nd, #314 construction request, conditionally assuming approval by Building Inspector once walls exposed and signing hold-harmless agreement.<\/p>\n

Landscape proposal for no trim\/weed list: Tabled for revision and simplification. Likely email vote.<\/p>\n

Greenhouse Heater proposal: Referred to Amenities and D. Covert to evaluate and select suitable equipment to recommend to Board for March meeting.<\/p>\n

 <\/p>\n

Adjournment:<\/strong> L. Weeks moved, L. Abbot 2nd. Approved unanimously. Meeting adjourned at 2:57pm.<\/p>\n

Luther Weeks
\nSecretary
\nApproved 2\/7\/2018 Yes: C. Abbott, L. Abbott, E. Litke, C. Wanat, and L. Weeks, Abstain: N. Gordon<\/p>\n

Recent Votes and actions taken outside of Board Meetings:<\/p>\n

1\/7\/2018 Email vote to approve #229 generator and require a hold-harmless agreement. Approved unanimously.<\/p>\n

1\/12\/2018 Email vote to approve at D. Covert\u2019s request to pay for his accumulated vacation, rather than carry it over. 62-67 hours. Approved unanimously.<\/p>\n

 <\/p>\n","protected":false},"excerpt":{"rendered":"

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