{"id":2253,"date":"2015-08-27T06:32:50","date_gmt":"2015-08-27T12:32:50","guid":{"rendered":"http:\/\/meadowhill.net\/?p=2253"},"modified":"2015-08-27T06:32:50","modified_gmt":"2015-08-27T12:32:50","slug":"board-minutes-august-2015","status":"publish","type":"post","link":"https:\/\/www.meadowhill.net\/?p=2253","title":{"rendered":"Board Minutes August 2015"},"content":{"rendered":"

Meadow Hill
\nBoard of Directors Meeting
\nAugust 18, 2015
\n<\/strong><\/p>\n

Executive session<\/strong><\/p>\n

The regular monthly meeting was called to order in executive session at 12;45 PM downstairs at the Clubhouse by President Luther Weeks. A quorum was present with the following in attendance:<\/p>\n

Directors: L. Weeks, J. Goselin, R. Schneider, D. Faxon, S. MacGregor, J.Trustey
\nAPM: E. Schaefer<\/p>\n

The executive session ended at 1:29 PM.<\/p>\n

Regular session<\/strong><\/p>\n

The same board and APM members reconvened at 1:31 PM outside of executive session on the second floor. President Weeks acknowledged the 9 years contribution of the Lark staff, who stepped down. Alternate arrangements to continue the Lark are in process..<\/p>\n

Minutes<\/strong><\/p>\n

July 21, 2015 regular meeting minutes. J. Trusty moved to accept, which passed unanimously.<\/p>\n

Maintenance report.<\/strong><\/p>\n

Mike Hodges from Westside presented lawn and tree proposals, and answered questions.<\/p>\n

Committee reports:<\/strong><\/p>\n

Friends of the River.<\/p>\n

Donna Goselin reported on progress in the slope restoration area.<\/p>\n

Amenities<\/p>\n

Bob Kolwicz suggested electrical enhancements in the womens room hallway, and downstairs at the Clubhouse.<\/p>\n

Finance committee<\/p>\n

    \n
  1. Faxon reported on Capital spending budgets anticipated over the next 10 years, including recommended projects.<\/li>\n<\/ol>\n

    Welcome Committee:<\/p>\n

      \n
    1. Fillion reported new owner Sandy O\u2019Leary has moved into unit 112.<\/li>\n<\/ol>\n

      Owner\u2019s Forum\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\n

      Entered 1:59 PM, exited 2:36 PM.<\/p>\n

      Treasurer\u2019s Report<\/strong><\/p>\n

        \n
      1. Faxon advised operations are close to breakeven. If all<\/em> landscape proposals are approved, however, it could cause expenses to go over budget. Reserves were reviewed, and a new report line was added for social events.<\/li>\n<\/ol>\n

        Manager\u2019s report<\/strong><\/p>\n

        Calendar and correspondence. The scheduled pool closing may be extended weather permitting.<\/p>\n

        Owner requests were also discussed, and unit 142\u2019s request for a noise abating fence\/barrier was deferred pending a walk by observation.<\/p>\n

        Old Business<\/strong><\/p>\n

        Unit 330 heat tape and ground slope. L. Weeks moved to deny heat tape as it\u2019s not over an entrance, and to request a landscape plan for landscape committee review. Approved unanimously.<\/p>\n

        Unit door color options comments were reviewed.<\/p>\n

          \n
        1. MacGregor moved to rescind the previously approved rule which established door color options. L. Weeks seconded. Motion fails to achieve a majority, resulting in new door color options going into effect. In Favor (voting to rescind new colors): L. Weeks, S. MacGregor, R. Schneider. Opposed: (voting to retain new colors): D. Faxon, J. Trustey, J. Goselin.<\/li>\n<\/ol>\n

          Unit 147 tree removal request. Motion by D. Faxon to obtain a cost estimate for removing limbs raising the tree level. Approved unanimously.<\/p>\n

          Unit 167 request to trim an additional tree missed in original request. Await landscape committee recommendation.<\/p>\n

          New Business<\/strong><\/p>\n

          Unit 147 request for a free standing wood deck, extending into common area.. Deferred pending a more detailed proposal and possible Board viewing.<\/p>\n

          CAI Board member course reimbursement for one course annually. Moved by L. Weeks, Approved unanimously.<\/p>\n

          Engineering review proposal for 5 issues, to address legal and other considerations. Motion by D. Faxon to approve the National Consulting Group proposal, adding potential gutter removal to the ice damming section. Include a stipulation that billing not exceed 10 hours. Seconded by J. Trustey. Approved. L. Weeks, D. Faxon, R. Schneider, J. Trustey, J. Goselin in favor. S. MacGregor abstained.<\/p>\n

          Hollister House sink, refrigerator, burners replacement with sink\/cabinet $450 replacement. Moved by J. Goselin. Passed unanimously.<\/p>\n

          Westside grass and tree letters\/proposals. Deferred pending Landscape review.<\/p>\n

          Westside plantings letter\/proposal for the slope near river. J. Goselin moved to accept the proposal, limited to $2,000 cost. Approved unanimously.<\/p>\n

          Clubhouse irrigation proposal. Awaiting formal proposal. Deferred.<\/p>\n

          Pool water leaks. Pending annual draining, for maintenance to attempt epoxy repair.<\/p>\n

          Clubhouse safety improvements. Hallway motion detector activated light ($150 estimate). Pull down stairs replacement ($450-500 estimate) For both, J. Goselin moved to authorize, and both unanimously approved.<\/p>\n

          Meeting suspended at 4:25, to allow the board to visit the site of two requests, and resumed at 4:35 pm on sites:<\/p>\n

          Unit 142 request for privacy\/noise abating fence next to the loud 4 air conditioning compressors, similar to that for 146. J. Trustey moved to approve, passed unanimously, with work to be done via work order.<\/p>\n

          Unit 112 request to add 2 new windows in the living room, per submitted diagram. J. Goselin moved to approve, passed unanimously.<\/p>\n

          Adjournment. <\/strong>Final adjournment at the 112 site, approximately 4:50 PM.<\/p>\n

          By Ronald Schneider, Secretary 8\/26\/2016<\/em><\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"

          Meadow Hill Board of Directors Meeting August 18, 2015 Executive session The regular monthly meeting was called to order in executive session at 12;45 PM downstairs at the Clubhouse by President Luther Weeks. A quorum […]<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[6],"tags":[],"class_list":["post-2253","post","type-post","status-publish","format-standard","hentry","category-boardminutes"],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts\/2253","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=2253"}],"version-history":[{"count":1,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts\/2253\/revisions"}],"predecessor-version":[{"id":2254,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts\/2253\/revisions\/2254"}],"wp:attachment":[{"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=2253"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=2253"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=2253"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}