Meadow\u00a0\u00a0 Hill
\nBoard of Directors Meeting
\nDecember, 2012<\/p>\n
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3:00 p.m. in the Clubhouse on Tuesday, December 18, 2012 by the president, John Goselin.
\nA quorum was present with the following directors in attendance: J. Goselin, L. Weeks, L. Fillion, D. Faxon,\u00a0 M. Finnegan, J. Trustey
\nM. Belcher, APM.
\nE. Schaefer, APM<\/p>\n
A motion was made and seconded to rescind the decision made previously that the president will not vote on issues except for special needs. The motion passed with 5 board members voting yes.<\/p>\n
The minutes of the meetings December 04, and November 15, and November 20, 2012 were approved as written by unanimous consent.<\/p>\n
Committee Reports<\/strong><\/p>\n Luther Weeks for the roads committee reported that at the next Board meeting in January, an agenda item would be a proposal to proceed with bidding for the project. A roads committee meeting, with the Board invited, will be held at 2 pm in the clubhouse on January 11, 2013, where the Roads Committee Report will be presented in detail.<\/p>\n Linda Fillion for the welcoming committee reported that the new owners at Unit # 66- Marcia and Mike Allen were welcomed with their package with tickets for a social committee function.<\/p>\n Moira Finnegan for the grounds committee reported that work is being continued with Westside. She has communicated with Thomas Mocko Environmental Planner and received the report on his observations and suggestions at the Connecticut River\u2019s bank adjacent to the garden area. Westside will be meeting on this also.<\/p>\n Owners Forum<\/strong><\/p>\n U\/O\u00a0\u00a0 #168 M. Shea questioned if she could obtain the copy of last year\u2019s annual meeting. It was provided to her.<\/p>\n Maintenance Report<\/strong><\/p>\n Work orders were reviewed.<\/p>\n Capitol Projects were reviewed.<\/p>\n Treasurers Report<\/strong><\/p>\n David Faxon reported Meadow Hill will finish the year very close to what was budgeted for income and expenses. Year to date through November, total expenses were $4,189 over budget, offset by total revenues that were $6,385 greater than expected. Revenues plus expenses then, net out to $2,196 positive. There are some expenses that are way over budget; for instance, insurance claims and insurance premiums exceed budget by a combined $11,917 while legal expense is $4,737 over budget year to date. These have been mentioned in my previous reports to you. We are fortunate that almost every category of grounds and maintenance are under budget by $20,543, contributing to the small surplus we have. The cash balance at the end of October (operating accounts) was $27,536.96 a decrease of $ 11,813.34 from the previous month. During November, the social savings account balance was closed and $101.22 transferred to social checking. Currently, the checkbook balance is $984.15, after Christmas party expenses. Cash held in reserve in money market accounts stands at $484,539.69, an increase of $8,380.58 over the previous month. To date, the addition to reserves is $89,662. Sidewalk repairs of approximately $36,000 are expected to be booked in December. The year end amount held in reserves should be close to $455,000.<\/p>\n Managers report-<\/strong><\/p>\n The correspondence was reviewed.<\/p>\n The calendar was reviewed.<\/p>\n Old Business<\/strong><\/p>\n The rewrite of condominium bylaws and documents by Attorney Perlstein is still on hold until Spring 2013.<\/p>\n The sidewalk repairs are complete. The grass seed will be completed in the spring.<\/p>\n Proposed changes to the pet rules were discussed with no final changes proposed.<\/p>\n Great Meadow Access agreement continues on hold<\/p>\n The insurance amendment has been approved with 90 yes and 11 no votes to date<\/p>\n The irrigation proposal has been placed on hold till 2014.<\/p>\n New Business-<\/strong><\/p>\n The request for publishing the names of those contributing to the holiday bonus has been denied.<\/p>\n The dog waste disposal station request was denied.<\/p>\n The pool room walls will be repaired and wainscoting done to protect the area.<\/p>\n The entrance sign identifying Meadow Hill was placed on hold until January.<\/p>\n New street signs will be investigated and the decision will be placed on hold until January. The police department will be updated with any new directional signs to better enable timely responses to a 911 call placed by an owner.<\/p>\n Composing the \u201cHigh Risk\u201d components list will be on hold until the documents are recorded with town hall.<\/p>\n Signal Graphics will be used for printing the monthly Lark.<\/p>\n A motion was made and seconded to go into executive session at 5:28 pm. The motion passed unanimously. \u00a0<\/strong><\/p>\n The BOD came out of executive session at 6:35 pm.<\/strong><\/p>\n A motion was made and seconded to adjourn the meeting at 6:40 pm. The motion passed unanimously..<\/p>\n L. Fillion, Secretary.<\/p>\n Meadow\u00a0\u00a0 Hill \u00a0The annual budget meeting of Meadow Hill was called to order at 7:05 p.m. in the Clubhouse on Tuesday, December 18, 2012 by the president, John Goselin.<\/p>\n Board of Directors: J. Goselin, L. Weeks, D. Faxon, L. Fillion, M. Finnegan, J.Trustey, The roll call was taken at the sign in table.<\/p>\n Proxies were collected.<\/p>\n E. Schaefer read the proof of notice.<\/p>\n A motion was made and seconded to waive the reading of the minutes of the previous December annual meeting. The motion passed unanimously.<\/p>\n Reports<\/strong><\/p>\n D. Faxon presented a financial update including;<\/p>\n The Budget. \u00a0Unfinished Business\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/strong><\/p>\n J. Goselin- informed owners that the proposed amendment to the Declaration of Meadow Hill regarding changes to the insurance deductible provisions and the addition of a section regarding the inspection, repair and replacements of \u201cHigh Risk Components\u201d did pass with 90 yes and 11 no votes as yet.<\/p>\n New Business<\/strong><\/p>\n Proposals will be looked at in the future to provide better grass for all areas in Meadow Hill.<\/p>\n Areas that have moles and voles will be looked at with our landscapers and a grub control company.<\/p>\n The meeting was adjourned by unanimous consent at 8:15 p.m.<\/p>\n L. Fillion, Sec.<\/p>\n","protected":false},"excerpt":{"rendered":" Meadow\u00a0\u00a0 Hill Board of Directors Meeting December, 2012 The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3:00 p.m. in the Clubhouse on Tuesday, December 18, 2012 […]<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[6],"tags":[],"class_list":["post-1615","post","type-post","status-publish","format-standard","hentry","category-boardminutes"],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts\/1615","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=1615"}],"version-history":[{"count":1,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts\/1615\/revisions"}],"predecessor-version":[{"id":1616,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts\/1615\/revisions\/1616"}],"wp:attachment":[{"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=1615"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=1615"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=1615"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
\nAnnual Budget Meeting
\nDecember,\u00a0 2012<\/p>\n
\nE. Schaefer, APM
\nM. Belcher, APM<\/p>\n
\nCapital Expenses
\nThe Reserve Study.
\nLong Term Capital Plan
\nThere was no opposition to the proposed budget for 2013.
\nThe budget was adopted.<\/p>\n