{"id":1561,"date":"2012-11-23T16:33:10","date_gmt":"2012-11-23T22:33:10","guid":{"rendered":"http:\/\/meadowhill.net\/?p=1561"},"modified":"2012-11-23T16:33:10","modified_gmt":"2012-11-23T22:33:10","slug":"board-meeting-minutes-october-2012","status":"publish","type":"post","link":"https:\/\/www.meadowhill.net\/?p=1561","title":{"rendered":"Board Meeting Minutes October 2012"},"content":{"rendered":"

Meadow\u00a0\u00a0 Hill<\/strong>
\nBoard of Directors Meeting<\/strong>
\nOctober, 2012<\/strong><\/p>\n

\u00a0The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3:00 p.m. in the Clubhouse on Tuesday, October 16, 2012 by the president, John Goselin.<\/p>\n

A quorum was present with the following directors in attendance: J. Goselin, L. Weeks, L. Fillion, D. Faxon,\u00a0 M. Finnegan, J. Trustey
\nE. Schaefer, APM.\u00a0 M. Belcher, APM.<\/p>\n

The minutes of the meeting September 19, and September 28, 2012 were approved as written by unanimous consent.<\/p>\n

Committee Reports<\/strong><\/p>\n

Patrice Landers from AT&T presented a plan for a\u00a0 marketing contract being offered to Meadow Hill enabling compensation from new subscribers to AT&T.<\/p>\n

Luther Weeks for roads stated that progress was ongoing. The roads meeting scheduled for October 23, 2012 at 3pm at the clubhouse was cancelled. A thank you note from the Board of\u00a0 Directors will be sent to David Chareth for his assistance and opinions offered on the roads.<\/p>\n

Roger Bouchard and Bob Kolwicz discussed a map of the right of way along the coast of the Connecticut River.<\/p>\n

Maintenance Report<\/strong><\/p>\n

Work orders were reviewed.<\/p>\n

Capitol Projects were reviewed.<\/p>\n

Owners Forum<\/strong><\/p>\n

U\/O # 139 S. O\u2019Brien presented pictures of a plan to extend her steps to the back door of her unit. She also requested permission to replace her unit windows. A motion was made and seconded to grant permission for the steps and windows. The motion was passed unanimously.<\/p>\n

U\/O #84 R. Italia suggested the need for communication improvement between the management company and our maintenance department and owners.<\/p>\n

U\/O #175 J. Harris requested wood chips be placed by the walkway to the bridge over the creek. She noted the tree by Hollister House continues to be dangerous with limbs that may fall. She noted her displeasure with Woodside Contracting. Ongoing improvement will be done to the plantings at the Clubhouse.<\/p>\n

U\/O # 272 K. Collins reported that the solar light by the Clubhouse walkway is not efficient. The pool light has been placed on a timer to better illuminate the area. She provided an article from the Hartford Courant stating new rules for higher efficiency furnace replacements. The management company will investigate the state requirements.<\/p>\n

U\/O\u00a0\u00a0 #171 R. Bouchard requested that his ornamental grasses not be cut by the landscaping company.<\/p>\n

U\/O # 97\u00a0 J.\u00a0 Vollinger requested more articles be placed in the Lark to help improve communication. He was reminded that anyone can contribute articles to the Lark committee<\/p>\n

Treasurer\u2019s report-<\/strong><\/p>\n

David Faxon reported that we are under budget $44,000.00 for September. Currently we have $469,648.00 in reserves.<\/p>\n

Managers report-<\/strong><\/p>\n

The correspondence was reviewed.<\/p>\n

A motion was made and seconded to send Mike Hodges of West Side Landscaping an apology for the alleged bad behavior shown to his employee by an owner. An amendment was made to carbon copy the letter to the homeowner also. A motion was made and seconded to withdraw the amendment. The motion was passed unanimously to withdraw the amendment. \u00a0The \u00a0motion to send the letter of apology \u00a0to West Side Landscaping was passed with 3 yes votes and 2 no votes.<\/p>\n

A motion was made and seconded to go to the Town of Glastonbury Department of Health with the clutter issues of\u00a0 U\/O # 221. The motion passed unanimously.<\/p>\n

The calendar was reviewed.<\/p>\n

Old Business<\/strong><\/p>\n

The rewrite of condominium bylaws and documents by Attorney Pearlstein will be discussed further at the continuation of the current meeting on October 23,\u00a0 2012 \u00a0at 3pm.<\/p>\n

New Business-<\/strong><\/p>\n

The Great Meadow Conservation access agreement was tabled until the next meeting in October.<\/p>\n

\u00a0A motion was made to go into executive session at 6:25 pm. \u00a0<\/strong><\/p>\n

The BOD came out of executive session at 6:40 pm.<\/strong><\/p>\n

A motion was made and seconded to go to the Town of Glastonbury Department of Health with the clutter issues of U\/O # 221. The motion passed unanimously.<\/p>\n

A motion was made and seconded to hire Ray\u2019s Treeworks for\u00a0 one day to do the initial work on the most problematic trees. The motion passed unanimously.<\/p>\n

A motion was made and seconded to purchase 2 more stockade fence sections and add them to the fencing on the South Road entrance to help prevent dumping there. The motion passed unanimously.<\/p>\n

A motion was made and seconded to send a letter to U\/O # 44 requesting the removal of her German Shepard\u00a0 dog within 10 days since it is not a dog of gentle disposition. The motion passed unanimously.<\/p>\n

A motion was made and seconded to accept the AT&T marketing contract. The motion passed unanimously.<\/p>\n

A motion was made and seconded to recess the meeting at 7:10 pm. and reconvene at 3:00 pm on October 23, 2012. \u00a0The motion passed unanimously.<\/p>\n

L. Fillion, Secretary.<\/p>\n

********************<\/strong><\/p>\n

The Board of Directors of Meadow Hill re-convened the monthly meeting at 3:00 p.m. in the Clubhouse on Tuesday, October 23, 2012.<\/p>\n

A quorum was present with the following directors in attendance: J. Goselin, L. Weeks, L. Fillion, D. Faxon, M. Finnegan, J. Trustey
\nE. Schaefer, APM. M. Belcher, APM.<\/p>\n

The minutes of the meeting September 18, 2012 were approved as written by unanimous consent.<\/p>\n

New Business-<\/p>\n

A motion was made and seconded to deny U\/O # 44 the privilege of the use of renting the clubhouse secondary to her failure to pay her assessments. The motion passed unanimously.<\/p>\n

The Great Meadow Conservation access agreement was tabled until Attorney Pearlstein reviews the draft.<\/p>\n

Discussion continued on the amendment to the Declaration of Meadow Hill regarding insurance deductible and high risk components. A motion was made and seconded to send out the letter to owners containing the amendments to the insurance and maintenance provisions of Meadow Hill Declarations. The motion passed unanimously.<\/p>\n

A motion was made and seconded to adjourn the meeting at 5:05 pm. The motion passed unanimously.<\/p>\n

L. Fillion, Secretary.<\/p>\n

 <\/p>\n","protected":false},"excerpt":{"rendered":"

Meadow\u00a0\u00a0 Hill Board of Directors Meeting October, 2012 \u00a0The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3:00 p.m. in the Clubhouse on Tuesday, October 16, 2012 […]<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[6],"tags":[],"class_list":["post-1561","post","type-post","status-publish","format-standard","hentry","category-boardminutes"],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts\/1561","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=1561"}],"version-history":[{"count":1,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts\/1561\/revisions"}],"predecessor-version":[{"id":1562,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts\/1561\/revisions\/1562"}],"wp:attachment":[{"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=1561"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=1561"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=1561"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}